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Documents Required for Import or Export

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Documents Required for Import or Export

To import or export goods into India, the following mandatory documents are prescribed as per the Foreign Trade Act, 1992. Recently, to improve ease of doing business, the Government has reduced the number of documents required for import or export. The reduction in documents was notified through notification number: 114 (RE-2013)/2009-2014, coming into effect from 1st April 2015.

Documents Required for Export of Goods

It requires the following documents for the export of goods from India:

  • Bill of Lading / Air Way Bill
  • Commercial invoice-cum-packing list
  • Shipping Bill or Bill of Export

Documents Required for Import of Goods

It requires the following documents for import of goods into India:

  • Bill of Lading / Air Way Bill
  • Commercial invoice-cum-packing list
  • Bill of Entry

In addition to the above documents, Import Export Code (IE Code) would always be required to undertake an import or export transaction.

World Bank’s 2015 Report listed mandatory documents respectively for export and import to India.

Export of Goods

The below following are documents for Export of Goods.

  • Shipping Bill
  • Commercial Invoice
  • Packing List
  • Bill of Lading
  • Foreign Exchange  Control Form (SDF)
  • Terminal Handling Receipt
  • Technical Standard Certificate

Import of Goods

The below following are documents for Import of Goods.

  • Bill of Entry
  • Commercial invoice
  • Packing List
  • Bill of Lading
  • Foreign Exchange Control Form (Form A-1)
  • Terminal Handling Receipt
  • Certified Engineer’s Report
  • Cargo Release Order
  • Product manual
  • Inspection report

Other Documents for Import or Export

In addition to the documents mentioned above, for import or export of specific goods or category of goods, that are subject to restriction or require specific compliance (for instance FSSAI license for food products or Drug Controller for pharma products), then such a regulatory authority can notify additional documents for import or export.

Further, the regulator also has the powers to request for additional documents or information, as deemed necessary to ensure legal compliance on a case to case basis.

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