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Digital Signature Certificate

A Digital Signature Certificate in India establishes the identity of the sender for filing or sending the documents electronically of all through the internet. It is similar to a Handwritten signature that establishes the identity and consent of the signee for electronic records.

DSC in India is a secure digital key that is issued by the certifying authorities for validating and certifying the validity of the person who is holding the certificate. Digital Signatures use public-key encryption for the creation of a signature. A Digital Signature Certificate has information about the Name of the user, Pin code, Country, Email Address, Certificate issuance date, and the name of the certifying authority.

Digital Signature Certificate in India is issued by the Controller of Certifying Authority. eMudhra is one of the Certifying Authorities that issues the Digital Signature Certificate in India. There are other certifying authorities like the N code solution, National informatics center, SafeScrypt, and Institute for development and research in Banking technology.

IndiaFilings can help you obtain a Class 3 Digitial Signature certificate in India with a validity of 2 years and a secure USB token. There is no need to submit your documents manually or through a courier. All the Digital Signatures are provided with FIPS-compliant ePass USB token to protect the Signature until the end of validity.

Who can apply to obtain Digital Signature Certificate in India?

DSC application can be made by the following:

Individuals, Organizations, Foreign Individuals, Foreign Organizations can apply for Digital Signature Certificate in India.

Documents required to obtain Digital Signature Certificate in India

The documents required to obtain Digital signatures in India is depended on the type of applicant.

Documents for Indian Nationals

Documents for Indian Nationals

The following documents are to be submitted by the Indian Nationals that are applying for Digital Signature Certificate.

  • PAN Card of the applicant
  • Aadhar Card
  • Passport size Photograph of the applicant
  • Email Address (Unique)
  • Phone Number (Unique)

Documents for Foreign Nationals

If the applicant is a Foreign National then he has to submit the following documents an identity and address proof.

  • Passport
  • Driving License
  • Visa of the applicant
  • Email address (Unique)
  • Phone Number (Unique)
  • Passport size photograph of the applicant.

What are the benefits of obtaining a Digitial Signature Certificate through IndiaFilings?

  • Cost-effective: Instead of signing the Hard copy documents physically and scanning them later by sending them via email. With the Digital Signature Certificate, you can sign the PDF files and send them more quickly. A Digital Signature Certificate holder does need to be physically present to conduct or authorize a business.
  • Fast turnaround: As the Signatures are in the virtual format, any documents get signed with just one little click. It saves a lot of time with this total digital system that is quicker and cheaper.
  • Strengthened Security: A digital signature certificate reduces the chances of fraud and alteration of the document by making sure that the signature is verified.
  • Increased workflow efficiency: As managing and trailing documents is simpler and quicker, the Digital Signature Certificate guarantees higher workflow efficiency.
  • Legal validity: The Digital Signature Certificate helps in building the authenticity of the document which can be used in court as proof.
  • Time saver: As the whole process of signing documents happens at a click of the button we save a lot of time.

Forms of Digital Signature Certificate

Digital Signature Certificate is of two forms:

Sign

The Sign DSC is used only to sign the documents. Signing using the Digital Signatures Certificate gives assurance of the integrity of the signer and also the data. It is evident that the data is untampered and unaltered.

Encryption

Encrypt Digital Signature Certificate is used to encrypt a document, it is used in the tender portal for helping the companies to encrypt and upload the documents. The certificate can be also used to encrypt and send classified information. The Encrypted Digital signature certificate is fit for e-commerce documents. legal documentation, sharing of documents that are confidential and also contain information that is to be protected.

Sign and Encrypt

Sign and Encrypt are useful for both signing as well as encrypting, it is convenient for the users to authenticate and maintain the confidentiality of the information that is shared.

Where can DSC be used?

DSC can be used for

  • MCA e Filing
  • Income tax e filing
  • LLP Registration
  • GST application
  • IE Code registration
  • Form 16
  • e Tendering
  • Patent and trademark e Filing
  • Custom e Filing
  • e-Procurement
  • e Binding
  • e-Auction

Importance of Digital Signature Certificate while statutory filing compliances

All the individuals and entities that need to audit the account need to file Income tax returns by using the Digital Signature Certificate. The Ministry of Corporate Affairs ( MCA) has made it mandatory to file all the reports, applications, and forms for Companies using the DSC.

Also while the GST registration process the registration under the Goods and Services Tax Act is granted after verifying the documents through the DSC of the applicant/company. A Digital Signature Certificate is necessary for application as well while maintaining compliance.

Validity of the Digital Signature Certificate

The Digital Signature Certificate comes with a validity of 2 to 3 years, the holder has to be aware of the validity so that he can apply for renewing the DSC 7 days before the expiry of the Digital Signature Certificate. While renewing the only changes allowed are the changes in the address and the contact details of the signee. If the renewal is not executed in the specified period the holder then needs to apply for a new Digital Signature Certificate.

As the DSC is used for various purposes like GST filing, Income Tax return filing. For security purposes, the Digital Signature Certificate is stored on a hardware device. This USB token is protected in such a way that it is incapable of storing documents other than the Digital Signature Certificate.

How to use the Digital Signature Certificate?

For Security reasons, the Digital Signature Certificate is stored on a hardware device, a cryptographic USB token as ePass. The USB token holds the DSC. It is protected such that it is incapable of storing other documents.

For using the Digital Signature Certificate token follow the steps mentioned below:

  • 1

    Before plugging in the USB token download and install the e-Pass 2003 token driver.

  • 2

    Once the installation is done plug in the USB token in the computer's USB port and enters the password. The password can be changed by selecting the "CHANGE USER PIN" password.

  • 3

    After getting the signed document to unplug the USB token from the computer and store it in a safe place.

NOTE: The password of the USB token should not be lost, also do not enter the wrong password multiple times. In this case, the USB token is locked and there is no way to retrieve the Digital signature certificate.

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A company name proposed to be registered cannot be identical or similar to an existing company name. Also, every company name must include a word that denotes the activity undertaken. For example, in VERVE Financial Services Private Limited - Financial Services denote the activity undertaken. Know more

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Trademark search can be conducted using the tool above to check if any identical or similar brand or logo is registered or applied for under the same class. If there is an existing application, care must be taken while reapplying to ensure that the application is not rejected by the Trademark Registrar. Know more

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Avail a range of banking services through IndiaFilings.com. IndiaFilings can help you open a current account, get a payment gateway or avail loans through our Partner Banks.

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Last updated: Jan 20, 2022

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