Universal Account Number (UAN): How to Get UAN Number Online?

UAN or Universal Account Number is an employee identification under the Employees' Provident Fund. UAN has been introduced to consolidate all matters relating to PF of an employee on the Unified Portal. Prior to the introduction of UAN, employees who had contributed to PF used to be provided with a member id by the employer. Hence, many employees had various member id when they worked with multiple employers. To consolidate the member id and uniquely identify a employee, the concept of UAN was introduced by the EPF. In this article, you will learn about what is UAN number, UAN full form, step by step instructions on how to get UAN number online and how to check UAN number.

What is UAN number?

The Universal Account Number (UAN) is a 12-digit unique identifier assigned to employees contributing to the Employees’ Provident Fund (EPF). Issued by the Employees’ Provident Fund Organisation (EPFO) and authenticated by the Ministry of Labour and Employment, Government of India, the UAN remains constant throughout an employee's career, regardless of job changes. Whenever an employee switches jobs, a new EPF Account (ID) is created by the EPFO and linked to the same UAN. This ensures that the UAN serves as an umbrella, consolidating multiple EPF accounts under one unified number for seamless management and access. 

UAN Registration

Employers having 20 or more employees are required to obtain PF registration and enroll employees with wages of upto 15,000 under the Employee's Provident Fund Scheme. Employers having less than 20 employees can also register for PF volunatararily. Once an employer is registered under PF, all employees in the business with wages of up to Rs.15,000 are required to join the Employee Provident Fund and make contributions each month from their salary. The employer and employee would contribute 12% of the wages earned. When such deductions are made by an employer from the wages, a UAN is provided by the employer to the employee. The amount deducted is then deposited by the employer while quoting the UAN of the employee. The employee can then withdraw the money accumulated in the PF account along with interest on retirement, resignation, death. Partial withdrawals of money in the PF account is also permitted for financing life insurance policies; acquiring house or land,  marriage of self or dependents, education of children, treatment of illness etc.

Know more about PF withdrawal.

How to Get UAN?

UAN can be obtained by a person through an employer having PF registration. If a person joins an employer having PF registration and his/her wages are upto Rs.15,000, the employer must provide UAN. Universal account number must be provided by the employer for both regular and contract employees having less than Rs.15,000 in wages. Also, an employer must provide UAN to any employee having wages of more than Rs.15,000, if he/she requests. In case an employee having UAN joins an employer, the employee can just quote the UAN number and continue to use the same account.

Document Required for UAN Registration

To obtain Universal account number, the employee must submit the following information to the employer:

1. Bank Details with IFSC Code
2. PAN
3. Aadhar
4. Passport (Optional)
5. Drivers License (Optional)
6. Voters Identity (Optional)
7. Ration Card (Optional)
8. National Population Registry (Optional)

In addition to the above, the employee must submit the following information to the employer to obtain Universal account number:

Particulars	Mandatory	Remarks
Personal Title	Mandatory	Mr. / Ms. / Mrs. /Dr.
Name	Yes
Gender	Yes
Date of Birth	Yes	Cannot be born before 1916
Father's or Husband Name	Yes
Marital Status	Yes	Married, Unmarried, Widow/Widower, Divorcee
Mobile Number	No
Email
Date of Joining	Yes	Cannot be before 1952
Monthly wages as on joining date	Yes
International Worker	No	Only if applicable
Passport Number	No	Mandatory for international workers
PAN	Yes
Aadhar	Yes
Passport	No
Drivers License	No
Election Card	No
Ration Card	No
NPR	No
Bank Details	Yes
IFSC Code	Yes

How to Get UAN Number?

If a employees UAN is being generated for the first time, the employer can obtain Universal account number from EPFO portal on the basis of information furnished by the member in the declaration form. Once, the UAN is generated by the employer, the employer would be able to add the employee on the ECR to while filing PF returns and making PF contributions. The following steps can be completed by employers through the Unified Portal for UAN generation for employees:

Step 1 - Login to EPFO Employer Portal

The employer must login to the EPFO employer portal or Unified Portal for employers. For registration of member for UAN generation or linking, click on “REGISTER – INDIVIDUAL” under the menu tab “Member”. UAN Registration - Step 1

Step 2 - Upload Employee Information

Upload the employees information for whom the Universal account number is to be generated. In this screen, the employer must submit the information as per the list as provided above: UAN Registration - Step 2

Step 3 - UAN Approval by Employer

All the UAN registration information submitted in the above screen will be under the approval section. The employer must now access the approval section as provided below: UAN Registration - Step 3

Step 4 - Approve UAN

In the approval screen, the employer can view the details of employees uploaded, edit, approve or reject. Click on approve to continue. UAN Registration - Step 4

Step 5 - UAN Generated

Once the submission is approved, Universal account number will be generated for the employee on the employers EPFO portal as shown below. Now, the employer can begin making contributions on behalf of the employer and employee by filing Electronic Challan cum Return. The employee would use the same UAN for the rest of his employment with any employers. UAN Registration - Step 5

Contributions for Employees Provident Fund (EPF)

Any member having a UAN is required to make contributions to the provident fund from his/her wages. The contribution to provident fund is normally 12% of the wages earned. The contributions are payable on maximum wage ceiling of Rs. 15000/- for the employers. The employee can pay at a higher rate and in such case employer is not under any obligation to pay at such higher rate. However, to pay contribution on higher wages, a joint request from employee and employer is to be made on the unified portal. For some entities as follows, EPF has notified a lower EPF contribution rate of 10%:

• Any establishment in which less than 20 employees are employed.
• Any sick industrial company and which has been declared as such by the Board for Industrial and Financial Reconstruction
• Any establishment which has at the end of any financial year, accumulated losses equal to or exceeding its entire net worth and
• Any establishment in following industries:-
  • Jute
  • Beedi
  • Brick
  • Coir
  • Guar gum Factories.

Contributions for Employees Pension Scheme (EPS)

For employees pension scheme, contribution of 8.33% is payable out of the employer’s share of PF and no contribution is payable by employee. Also, an employer is not required to make EPS contributions when an employee crosses 58 years of age and is in service (EPS membership ceases on completion of 58 years). In both the cases the Pension Contribution @8.33% is to be added to the Employer Share of PF. (Pension contribution is not to be diverted and total employer share goes to the PF). In case an employee, who is not existing EPF/EP member joins on or after 01-09-2014 with wages above Rs 15000/- In these cases the pension contribution part will be added to employee share, EPF.

Contributions to Employees Deposit Linked Insurance Scheme (EDLI)

Contribution to EDLI at 0.5% is to be paid on up to maximum wage ceiling of 15000/-. Further, EDLI contribution must be paid even if member has crossed 58 years age and pension contribution is not payable. Hence, EDLI contributions must be paid as long as the member is in service and PF is being paid.

How to Know UAN Number?

The following methods can help you on how to know UAN number:

1. Through Employer

• Contact your employer’s HR or payroll department.
• The UAN is usually mentioned in your salary slip or can be provided upon request.

2. Using the EPFO Portal

• Visit the EPFO Member Portal.
• Click on "Know Your UAN" under the important links section.
• Provide the required details like your PF number, registered mobile number, and date of birth.
• Verify with the OTP sent to your registered mobile number.
• Your UAN will be displayed on the screen.

3. Via the UMANG App

• Download and open the UMANG App.
• Search for EPFO services and select "Know Your UAN".
• Enter your registered mobile number and verify using OTP.
• Provide additional details like Aadhaar or PAN to retrieve your UAN.

These are some of the methods gives way on how to know UAN number.

FAQs

1. What is UAN number?

UAN is a unique 12-digit identification number assigned to employees contributing to the Employees' Provident Fund (EPF). It consolidates multiple member IDs under a single number.

2. What is the UAN Full form?

UAN Full form is Universal Account Number. This number is assigned to each employee contributing to the EPF.

3. How is UAN assigned to employees?

UAN is provided by employers registered under the EPFO. It is assigned when an employee's details are added to the employer's EPF portal.

4. Can an employee have multiple UANs?

No, an employee can have only one UAN throughout their employment. If an employee changes jobs, the existing UAN continues to be used.

5. What are the documents required for UAN registration?

Documents needed include:

• Aadhaar card
• PAN card
• Bank details with IFSC code Optional documents: Passport, Voter ID, Driver’s License, and Ration Card.

5. How to get a UAN if it is not provided by the employer?

If your employer has not provided your UAN, you can request it from them. Alternatively, you can use the EPFO portal or the UMANG app to retrieve your UAN.

6. Can an employee generate UAN directly?

No, UAN generation must be initiated by the employer through the EPFO employer portal.

7. What is the contribution rate to EPF for employees with UAN?

Both the employer and employee contribute 12% of the employee's wages to the EPF. For certain organizations, a lower rate of 10% may apply.

8. Can I withdraw money using my UAN?

Yes, you can withdraw EPF funds using your UAN for purposes like retirement, resignation, home purchase, marriage, medical emergencies, and education.

9. How to check UAN number online?

To successfully complete the process on how to check UAN number online, you can vist the EPFO Member Portal by using the "Know Your UAN" feature. You'll need your PF number, registered mobile number, and date of birth.

10. Is it mandatory to link Aadhaar with UAN?

Yes, linking Aadhaar with UAN is mandatory for seamless EPF operations, including contributions, withdrawals, and transfers.