Phytosanitary Certificate for Export

Phytosanitary Certificate for Export

Phytosanitary Certificate for Export

The Phytosanitary Certificate (PSC) is an official document required for exporting/re-exporting plants, plant products or other regulated articles. PSC is issued to indicate that the consignments meet specified Phytosanitary import requirements of importing countries. The Ministry of Agriculture and Farmer Welfare, Government of India issues PSC, following the guidelines of the International Plant Protection Convention (IPPC).

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Purpose of Phytosanitary Certificate for Export

The purpose of the Phytosanitary certificate for export is explained in detail below:

  • A phytosanitary certificate is issued to attest that the plant, plant product or other regulated articles meet the phytosanitary requirements of importing country
  • The phytosanitary certificate may also be issued to support re-export certification to other countries.

Products Covered

The exporter needs to obtain the Phytosanitary Certificate for exporting following types of products:

  • Phytosanitary Certificate is an important document to export regulated articles such as plants, bulks, and tubers
  • For importing seeds for propagation, fruits and vegetables, cut flowers and branches, grain and growing medium.
  • The phytosanitary certificate also needed for certain plant products that have been processed and have a potential for introducing regulated pests (For example cotton or wood).
  • For exporting the contaminated articles such as empty shipping containers, vehicles or other organisms, PSC is needed.

Type of Phytosanitary certificate

This certificate is classified into two types as mentioned below:

  • Phytosanitary certificate for export purposes
  • Phytosanitary certificate for re-export purposes

Phytosanitary certificate for export purposes

A Phytosanitary certificate for export is issued by the NPPO of the country of origin. A Phytosanitary certificate for export declares that the consignment meets Phytosanitary requirements of the country. PSC for export also provided in certain re-export situations for regulated articles originating in a country other than the country of re-export if compliance with the Phytosanitary import.

Phytosanitary certificate for re-export purposes

A Phytosanitary certificate for re-export will be issued by the NPPO of the re-exporting countries where the commodity was not grown or processed to change its nature in that country and only where an original phytosanitary certificate for export is available.

Prescribed Authority

The prescribed authority for issuing the Phytosanitary Certificate for Export is the Plant Quarantine Information System, Department of Agriculture, Co-operation and Farmer Welfare, Government of India.

Validity Details

To ensure Phytosanitary integrity and physical integrity of consignment the validity of PSC before export is limited to a maximum period of 7 days for perishable consignments and 30 days for non-perishable consignments and it should be ensured that the goods will be shipped immediately after certification.

Time Limit to Apply

The applicant needs to apply at least 2-3 days before the actual date of the shipment of the consignment. In the case of export of seed consignments such applications need to be filed 8-10 days before the actual date of shipment

Note: Export of perishable commodities such as cut flowers, fresh fruits, and vegetables, the above conditions may not apply.

Documents Required

The application for the Phytosanitary Certificate should be accompanied by the following documents:

  • Permit issued by the importing countries for exporting the seeds or propagating plant material
  • The wildlife clearance certificate is needed if the export commodity is covered under the Convention on International Trade in Endangered Species (CITES) of Wild Flora and Fauna
  • Copy of invoice
  • Packing list
  • Shipping or airway bill
  • Letter of credit
  • Trade agreement
  • Purchase order
  • Export license
  • Fumigation certificate
  • Export inspection fee and Fumigation charges

The exporter or his agent need to pay the inspection fee at the prescribed rates as tabulated below:

Additional Inspection Fee

In the specific request from the exporter, the consignment will be inspected at places outside Plant Quarantine station on payment of Rs.10 per visit towards outside inspection charges within municipal limits of a town or corporation limits of the city.

The exporter is required to pay the travelling and dearness allowances of the PQ officer and staff deputed for inspection outside the city or town as per the entitlement and accommodation charges. The exporter needs to pay storage charges of Rs.10 per cubic meter space per day if the consignment is not immediately removed after re-inspection.

Additional Fumigation Charges

The exporter needs to pay additional Rs.25 per container for fumigation and treatment of consignment.

The inspection fees need to be paid in advance or immediately upon completion of the inspection tour but before issuance of PSC.

Application Procedure for Phytosanitary Certificate

The application procedure for the Phytosanitary Certificate is explained in detail below:

Registration of Application

The exporter needs to submit an application in prescribed format to the officer-in-charge of concerned Plant Quarantine station at the designated port through which he/she intends to export. The application form for PSC is enclosed here for reference:

Appendix-5 psc
  • On receipt of the application Plant Quarantine officer will scrutinize the application and if found complete in all respects will register the application and assess the inspection fee as mentioned above.

Note: The applications made in respect of the export or import-prohibited consignments will be refused for issuance of Phytosanitary Certificate (PSC) and also applications made in respect of preserved or pickled or frozen plant products.

  • On receipt of inspection fees, a quarantine order will be granted by the officer-in-charge of prescribed PQ station for presenting the commodity for inspection by the applicant.
  • The inspection fee will not be refunded in the case of a cancelled or rejected application.

Inspection of Consignment

  • The exporter needs to present the consignment either at the office of PQ station or arrange for an inspection at his premises or present the containers at any other approved place on the scheduled date and time of inspection as per the quarantine order issued.

Note: The exporter or his agent will have to provide necessary transport, labour and other facilities for opening, sampling, repacking and sealing.

A sampling of seed for propagation

A sampling of seed for propagation will be following the International Seed Testing Association (ISTA) Rules, 1976. A sampling of pulses, cereals, oilseeds, and others for consumption will be inspected as per the Bureau of Indian Standards.

Laboratory Testing

  • The Plant Quarantine officer deputed for inspection will draw the appropriate size of the sample for detailed laboratory testing.
  • The samples of grain, pulses, nuts, spices, dry fruits, fresh fruits and vegetables, cut flowers, groundnut, turmeric, coffee beans, etc., that are meant for consumption will be visually inspected using the illuminated magnifier specifically for live insect infestation.
  • Pulses are usually inspected using the X-Ray examination.

Fumigation and Treatment of consignment

  • If the live insect infestation is noticed, the exporter needs to arrange for fumigation of the consignment at an approved place by an approved pest control operator under the supervision of the PQ officer.
  • The consignments will be re-inspected after the degassing of the consignment to ensure freedom from live infestation.

Issuance of Phytosanitary Certificate

  • Phytosanitary Certificates (PSCs) will be issued to the exporter if consignment on inspection is found to be free from quarantine pests.
  • In the case of re-exported consignments, the PSCs are issued in the re-export format prescribed under IPPC.

Online Application Procedure

The trader, who wishes to obtain the Phytosanitary Certificate, needs to access the home page of the Plant Quarantine Information System.

  • After accessing the home page of PQIS, the applicant needs to click on the “Sign up” link in the login window.
  • The screen will be displayed and provide the following details:
    • Name of the Exporter
    • Address of office location

Note: Importer / Exporter can register with any Plant Quarantine Station; provision for entering 5 addresses of his/her office locations has been given.

  • Select Client type (Importer or Exporter)
  • Provide Import Export Code given by DGFT
  • Furnish Contact number and mail ID
  • After providing the details, select plant Quarantine Station where the trader desired to register. After completing the registration form, click the submit button.
  • After submitting, the request will be sent to respective Plant Quarantine Station. Plant Quarantine Station after validating the details will activate the account. After activation applicant will receive e-mail message as “Your account has been activated”
  • After login into the system, click on the “Apply Online” for obtaining the Phytosanitary Certificate. The exporter can submit the following applications online for Phytosanitary Certificate by clicking the respective link:
    • Phyto-Sanitary Certificates
    • Re-Export Phyto-Sanitary Certificates
  • Complete the application for Phytosanitary Certificate. The applicant can save the application for later submission by clicking the “Save” button or click the “Submit” button to submit it. An application number will be provided, keep it safe for future purposes.
  • After conducting the above-said process (Inspection of Consignment, and Sampling Laboratory testing), Phytosanitary Certificates (PSCs) will be issued to the exporter, if consignment on inspection is found to be free from quarantine pests.

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