Generate E-Way Bill

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Generate E-Way Bill

An E-Way Bill (EWB) is an ‘electronic way’ bill for movement of goods which can be generated on the E-Way Bill Portal. Any supplier or a transporter transporting goods with a value of more than Rs.50,000 (Single Invoice/bill/delivery challan) in a single vehicle should carry a GST e-way bill as per the GST Council regulations. The supplier or the transporter of the goods must register with GST to obtain GST E-Way bill. This bill shall come into effect from 1st April 2018.

After generating the E-Way bill on the portal using required credentials, the portal generates a unique E-Way Bill Number (EBN) and allocates to the registered supplier, recipient, and the transporter. In this article, we look at the steps to generate a e-way bill on the Government website.

The supplier or the transporter can create the E-way bill through the following ways:

  • LEDGERS Software,
  • E-Way bill portal
  • SMS,
  • Android App and through,
  • Site-to-Site Integration (through API).

Who can Generate E-Way bill?

The following members can create E-Way bill through online, SMS, App or API:

  • Suppliers,
  • Recipients,
  • Tax officers and
  • Transporters.

To know more about GST E-Way bill requirement and validity, click here.

When should you Generate the Bill?

A GST registered member can generate the e-way bill during the following circumstances:

  • When the supplier provides supply,
  • During Return,
  • Inward supply from an unregistered person.

Steps to Generate E-Way Bill through Website

E-way bill can be generated on the GST E-Way Portal. To use the portal, you will need a GST registration and transporter registration.

Login to E-Way Bill Portal

Step 1: Access the E-Way bill generation portal at and enter the login detail to enter the platform.

Step-1 - E-Way Bill Portal
Step-1 – E-Way Bill Portal

Step 2: Click on the “Generate New” option from the E-Way bill- Main menu page to create a new E-Way bill.

Step-2 - EWB Portal
Step-2 – E-Way Bill Portal

Generate E-Way Bill

Step 3: A new EWB bill generation form appears. Fill in the details required similar to creating a GST invoice.

Select outward, if you are the supplier and inward, if you are the recipient. Enter details of the supplier and recipient along with GSTIN, wherever applicable.

When a registered GSTIN is entered in the field provided in the form, other details gets pulled into the empty fields. Before proceeding to the next step kindly check the details.

Step-3 - E-Way Bill Portal
Step-3 – E-Way Bill Portal

Enter Goods Description

STEP 4: The second half of the page will contain information to be filled as follows:

  • Product Name and Description must be completed similar to a tax invoice.
  • HSN Code for the Product must be entered. Click here to find HSN code.
  • Quantity and Unit of the goods.
  • Value of the products along with Tax rate.
  • IGST or CGST Rates applicable. IGST would be applicable for inter-state transport and SGST / CGST for intra-state transport.
  • Approximate distance of transport along with Transporter Name and Transporter ID. This shall determine the validity of the E-Way bill.
Step-4 - EWB Portal
Step-4 – E-Way Bill Portal

Step 5: Generate E-way bill

After filling all the necessary details, click on the “SUBMIT” button to create the EWB. The Portal shall display the E-Way bill containing the E-Way Bill number and the QR Code that contains all the details in the digital format. The printed copy of the bill should be provided to the transporter who will carry it throughout the trip till it is being handed over to the consignee.

Step-5 -Portal
Step-5 – E-Way Bill Portal

Step 6: Consolidate E-way Bill Generation

A consolidated EWB can also be created which contains all the details on the transaction and is also easy to create it by providing just the ‘E-Way bill number’ in the required field. Click on “SUBMIT” to generate the consolidated EWB.

Step-6 - E-Way Bill Portal
Step-6 – E-Way Bill Portal

An E-Way bill can be updated once it is created. Details on the transporter, consignment, consignor and also the GSTIN of both the parties can be updated in the existing E-Way bill provided the bill is not due on its validity.

Click here to know on How to Generate E-Way Bill through SMS

Signup for LEDGERS GST Software to easily generate E-way Bill.

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Post by Arun Kumar

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