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 Various types of Electronic Ledgers under GST

Electronic Ledgers under GST

Various types of Electronic Ledgers under GST

Under the Goods and Services Tax system, taxpayers have the ability to manage electronic ledgers via the GST portal. Any action taken concerning these ledgers updates them in real-time. Additionally, information in these ledgers is automatically filled in using data from previously submitted returns. This article delves into the various electronic ledgers under GST, explaining their specific functions and roles in facilitating efficient tax administration.

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E-Ledgers under GST under GST

E-Ledgers are an electronic version of a passbook for the Goods and Services Tax (GST) and are accessible to all GST registrants on the GST portal.  The Goods and Services Tax (GST) system includes several types of electronic ledgers, including the Electronic Cash Ledger.

Electronic Cash Ledger

This ledger reflects any online payments made by the taxpayer, which can be completed through internet banking, debit cards, credit cards, or over-the-counter payments. Payments exceeding 10,000 INR must be made exclusively via a banking platform. When making a payment, taxpayers must designate the specific head under which the payment should be credited. The major categories for allocation include Central GST (CGST), State GST (SGST), and Integrated GST (IGST), while the minor categories encompass tax, interest, penalty, fees, and others.

Electronic Input Tax Credit Ledger

The Electronic Input Tax Credit Ledger is essential in the Goods and Services Tax system for tracking taxes paid on inputs by taxpayers. This ledger is automatically updated based on the GSTR-1 and GSTR-2 forms submitted by the taxpayer. Credits recorded in this ledger are strictly for tax payment purposes and cannot be applied towards interest, penalties, or late fees.

Moreover, there is a specific sequence for utilizing the Input Tax Credit (ITC) from this ledger for tax payments:

  • IGST Credit: Should first be applied to settle IGST liabilities. Any remaining credit can then be used for CGST, SGST, and UTGST liabilities in that order.
  • CGST Credit: Can be used to offset CGST liabilities first, and any excess can be applied to IGST liabilities. This credit cannot be used for SGST payments.
  • SGST or UTGST Credit: This cannot be used to clear CGST liabilities. It should first be applied to SGST or UTGST liabilities, respectively, and any remaining amount can be used for IGST liabilities.

Electronic Liability Ledger

The Electronic Liability Ledger plays a crucial role under the Goods and Services Tax (GST) framework by reflecting taxpayers’ liabilities. This ledger includes all liabilities, such as the tax due when filing GST returns, any applicable penalties, and other demands. It also shows the amounts paid to settle these liabilities using the available credit balances from the other two ledgers—the Electronic Cash Ledger and the Electronic Input Tax Credit Ledger. This ensures a transparent record of all payments and obligations under the GST system.

Different Types of GST Payment Forms

The following table lists the various GST payment forms used by taxpayers in India. Each form has a specific purpose and role in the GST payment process, ensuring clarity and efficiency in the management of tax liabilities and credits.

S. No GST Payment Form Details Role
1 GST PMT-01 Electronic Tax Liability Register Records and debits any tax, interest, penalty, late fee, or any other amount.
2 GST PMT-02 Electronic Credit Ledger Manages all claims of Input Tax Credit (ITC).
3 GST PMT-03 Refund to be re-credited Handles the re-crediting of a refund of unclaimed ITC if rejected, as ordered by a proper officer.
4 GST PMT-04 Discrepancy in Electronic Credit Ledger Used to communicate any discrepancies in the Electronic Credit Ledger to an officer.
5 GST PMT-05 Electronic Cash Ledger Any tax, interest, penalty, late fee, or other amounts to be paid in cash are credited here.
6 GST PMT-06 Challan for deposit of tax, interest, penalty, etc. Used to generate and pay a challan.
7 GST PMT-07 Application for discrepancy relating to payment This form is used when an amount is debited from the taxpayer’s account. Still, the Challan Identification Number (CIN) has not been generated or is generated but not reported to the Government Portal within 24 hours.


Electronic ledgers under GST have revolutionized how taxpayers manage their tax responsibilities, providing a robust framework that supports the accuracy and timeliness of tax payments and credit utilization. By demystifying the roles and functions of different types of e-ledgers, taxpayers can better navigate the GST system, ensuring compliance and optimizing their financial operations. As GST continues to evolve, these electronic tools play a pivotal role in shaping an efficient, transparent, and reliable tax infrastructure in India.

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