Chhattisgarh-Factory-Registration

Chhattisgarh Factory Registration

Chhattisgarh Factory Registration

Chhattisgarh Factory Registration is mandated by the Factories Act, 1948 to ensure that the factory complies with the stipulated rules and safety guidelines. Upon registering a factory, the Government of Chhattisgarh issues a license. This license is a document /certificate of authorization for granting permission to regulate and carry out manufacturing pursuits from a particular locality. In this article, we look at the Chhattisgarh Factory Registration procedure in detail.

Factories Act, 1948

According to the Factories Act, any person who wants to construct, extend a factory in Chhattisgarh has to get prior permission from the respective authority in advance before the commencement of the business.

The Factories Act is established with the objective of ensuring the installation of adequate safety measures and promoting the health and welfare of the workers employed in factories. Also, it strives to curtail the haphazard growth of factories. To complete the Chhattisgarh Factory Registration and to obtain a license you need to follow three steps:

  • Get plan approval and permission to construct or extend a building as a factory
  • Registration of Factory
  • Get license under the Factories Act

Eligibility Criteria

Any Person (Owner of Factory, occupier) who wants to construct, extend or take into use any building as a factory in Chhattisgarh need to get plan and permission approval to construct, extend or to use any building as a factory. After construction, the factory owner has to register the factory under Factories Act, 1948.

When to Apply?

Application for Plan Approval

Before starting construction of a factory or in case of expansion of the factory, the owner of the factory or occupier needs to apply for approval of plan and permission.

Application for License

If the application for approval of plan and permission to construct a building as the factory has been successfully accepted and before starting the construction of a factory or in case of expansion of factory, you can register the factory and apply for a license.

Licensing Authority

The Labour Department, Government of Chhattisgarh, facilitates the process of Chhattisgarh Factory Registration. As mentioned above the Labour Department issues a factory license after registration; this is a certificate which grants permission to carry on the particular trade for which it is issued. It does not confer ownership of property/land or permission for any other activities than for which it is issued.

Processing Time

Total time for closing of the application from the date of application for Chhattisgarh Factory Registration will be 90 days from the date of successful submission of application. The certificate for registration will be issued within 30 days of successful submission of application.

Validity Details

  • The permission and plan approval granted under the factories act to construct or extend or using any building as a factory is valid for a lifetime from the date of issue.
  • The license granted to carrying out business is valid for ten years from the date of issue. After expiry, the license can be renewed.

Applicable Fee

For Chhattisgarh factory registration, the applicant has to pay a prescribed fee as per the proposed schedule. Nature of factory wise fees is enclosed below:

Fee-Schedules

Documents Required

Documents required for Chhattisgarh Factory Registration is listed as follows:

Documents for Plan Approval

  • Land ownership document- Registry certificate for own land, Lease for land on rent from private owners or industries department
  • NOC from local bodies
  • Ownership of factory: Proprietor, Partnership deed or company (Memorandum of Article of Association 6C)
  • List of Directors
  • Manufacturing process and Flowchart
  • Drawings of Factory
  • Consent to Establish for water and air
  • For hazardous industries compulsory to attach Onsite Emergency Plan

Documents for Factory Registration & License

  • Approval Order Number
  • Challan Number (Fee Payment)
  • Stability Form

Documents for Inspection

  • Factory registration certificate
  • Details of workers engaged manufacturing process –registration certificate
  • Notice of commencement and completion of the factory construction work
  • Report of submission of information in Form No-I to the Assessing officer within 30 days of commencement of work.
  • Proof for payment of 1% Cess on the total cost of construction
  • Muster Roll in Form No.XVI.
  • Register of Wages in Form No.XVII
  • Register of Overtime in Form No.XXII
  • Documentary proof for the working conditions to the workers such as working hours, drinking water, Washrooms, free accommodation, crèches and first aid facilities
  • Annual Return Form
  • Details of Fire protection equipment, Fencing of Motors, Eye protection, safety helmets and shoes etc.
  • Nature of violation, if any found during the inspection.

Chhattisgarh Factory Registration Application Procedure

The application procedure to complete Chhattisgarh Factory Registration and get a license is explained in step by step procedure here.

Single Window user Registration

For availing the facility of online services of the various department of Chhattisgarh, users will have to register online in a single window. Registration is a two steps process

  • User Registration: User registers himself once with the Single window (SW) and creates an account
  • Unit Registration: User can register their units after logging into the Single Window

Get Udyam Akanksha Number (UAN)

Each unit after registration will have a unique ID called “UdyamAkanksha Number” (UAN). All the incentives applicable to the specific unit and online application for various approvals can be availed through this UAN.

Access Labour Department web portal

Step 1: Access the home page of the Labour Department. Select Single window login option. A small window will be displayed, click on new registration.

Image-1-Chhattisgarh-Factory-Registration
Image 1 Chhattisgarh Factory Registration

Step 2: The new user registration page will be displayed. Provide the following details for user registration:

  • Enterprise Details
  • Communication Address
  • Entrepreneur Details
  • Authorised Representative Details
  • Login Details

Image-2-Chhattisgarh-Factory-Registration

Step 3: After entering details, click on the register option. The login credential will be updated to the registered mail ID.

Image-3-Chhattisgarh-Factory-Registration
Image 3 Chhattisgarh Factory Registration

Application for Plan Approval

Before starting construction of a factory or in case of expansion of the factory, the owner of the factory or occupier needs to apply for approval of plan and permission.

Login to Portal

Step 4: After registration, login to the portal using single window login credentials.

Image-4-Chhattisgarh-Factory-Registration
Image 4 Chhattisgarh Factory Registration

Step 5: After successful login, the system will ask for Udyam Akanksha Number (Unit Number), provide UAN of the factory for which you are applying online services, click on Submit.

Image 5 Chhattisgarh Factory Registration
Image 5 Chhattisgarh Factory Registration

Step 6: After submitting UAN, the dashboard of the Labour Department will be displayed, showing services available through Single Window.

Provide Details in Application

Step 7: Click on “Apply” option under Factory Plan Approval. The link will redirect to new page.

Image-6-Chhattisgarh-Factory-Registration
Image 6 Chhattisgarh Factory Registration

Step 8: The application form for plan approval will be displayed. Fill the form with accurate information.

  • Factory details
  • Factory Address
  • Nature of the manufacturing process
  • Workers strength
  • Details of occupier
  • E-challan details

Upload Documents

Step 9: By clicking on the save button, the details will be saved. In the next page, you need to upload all supporting documents.

Step 10: After uploading the necessary documents, click on save and proceed option at the bottom of the page. The page will redirect to the payment section.

Online Payment

Step 11: To pay applicable fees online by e-Challan, click on the e-Challan link. Upon clicking, a page will appear as below:

Image-7-Chhattisgarh-Factory-Registration
Image 7 Chhattisgarh Factory Registration

Step 12: Provide details and select applicable heads of account. Select the concerned bank from the drop-down list and click on the “Submit” button.

Image-8-Chhattisgarh-Factory-Registration
Image 8 Chhattisgarh Factory Registration

Step 13: After confirming the details, the page will redirect to the bank’s online banking page. You can pay the fee online using internet banking.

Image-9-Chhattisgarh-Factory-Registration
Image 9 Chhattisgarh Factory Registration

After successful payment, you will get treasury reference number. Enter the treasury reference number in the field provided, and your application will be submitted to the department.

Status of Application

You can track the status of the factory license application from the dashboard. Once the application is submitted for approval, the status of the application becomes “Pending” in the dashboard.

On approval of the application, the status will be changed to approved, and the user can download/view the certificates from the “Download” in the dashboard.

Application Verification

On submission of complete application, the concerned authority from the Labour department will verify the details entered in the application.

Risk-Based Assessment

The Factory will be categorized in High risk, Medium risk and Low-risk entities based upon following risk parameters.

Risk ParametersLow RiskMedium RiskHigh Risk
Hazardous/Non-HazardousNon-HazardousNon-HazardousHazardous and extremely hazardous
Lockouts/Strikes/AccidentNoNoYes in any one area
Number of workers LLess than 250More than 250NA
Type of Inspection/ Certification RequiredExemptedThird-Party CertificationDepartmental Inspection

Third Party Verification or Departmental Inspection

Based on the type of factory, you need to apply for Third Party Verification or Departmental Inspection. Follow the procedure as explained above, you need to select apply option under inspection from SW dashboard.

  • The application page will be displayed provide details of the factory.
  • Permission number
  • Certificate number
  • License Number
  • After providing details click on submit. The system would authenticate the details.
  • The Third Party Certifier or departmental officer will visit the unit. At the time of inspection, you have furnished the document as mentioned above.
  • After issuance of the third-party certificate, the concerned unit will upload the report on the labour department.
  • The department may issue a notice to the factory to rectify defects/ deviations/ non-compliance observed as part of the inspection
  • The establishment will have to do the necessary and appropriate compliance and inform the office about the same
  • After acceptance of the compliance report, the license will be issued.

Download the Certificates

You can download the certificate of approval from Single Window. Log in to the SW portal using the credential, from the dashboard select download option. By clicking on this the certificate will be shown, you can take the print out of the same.

Image-10-Chhattisgarh-Factory-Registration
Image 10 Chhattisgarh Factory Registration

Application for Registration & License

If the application for approval of plan and permission to construct the building as the factory has been successfully accepted and before starting the construction of a factory or in case of expansion of factory, you can register the factory and apply for a license.

Login to Portal

Step 4: If you are an already registered user you can log in to the portal using single window user login credentials. The new user can follow the procedure explained above to get UAN number.

Step 5: After successful login, the system will ask for Udyam Akanksha Number (Unit Number), provide UAN of the establishment for which you are applying online services, click on Submit.

Step 6: After submitting UAN, the dashboard of the Labour Department will be displayed, showing services available through Single Window.

Provide Details in Application

Step 7: Click on “Apply” option under Factory License Application. The link will redirect to new page.

Image-11-Chhattisgarh-Factory-Registration
Image 11 Chhattisgarh Factory Registration

Step 8: The application form for plan approval will be displayed. Fill the form with accurate information.

  • Factory details
  • Factory Address
  • Nature of the manufacturing process
  • Workers strength
  • Details of occupier
  • E-challan details

Upload Documents

Step 9: By clicking on the save button, the details will be saved. In the next page, you need to upload all supporting documents.

Step 10: After uploading the necessary documents, click on save and proceed option at the bottom of the page. The page will redirect to the payment section.

Online Payment

Step 11: To pay applicable fees online by e-Challan, click on the e-Challan link. Upon clicking, a page will appear as below:

Step 12: Provide details and select suitable heads of account. Select the appropriate bank from the drop-down list and click on the “Submit” button.

Step 13: After confirming the details, the page will redirect to the bank’s online banking page. You can pay the fee online using internet banking.

After successful payment, you will get treasury reference number. Enter the treasury reference number in the field provided, and your application will be submitted to the department.

Status of Application

You can track the status of the factory license application from the dashboard. Once the application is submitted for approval, the status of the application becomes “Pending” in the dashboard.

On approval of the application, the status will be changed to approved, and the user can download/view the certificates from the “Download” in the dashboard.

Application Verification

On submission of complete application, the concerned authority from the Labour department will verify the details and Issue approval certificate.

Third Party Verification or Departmental Inspection

You have to apply for the Third party, or departmental inspection depends upon the type of factory. Follow the procedure as described above.

Download certificates

You can download the certificate of approval from Single Window. Log in to the SW portal using the credential, from the dashboard select download option. By clicking on this the certificate will be shown, you can take the print out of the same.

Image-12-Chhattisgarh-Factory-Registration
Image 12 Chhattisgarh Factory Registration

Renewal of License under the Factories Act

The factory license issued under the factories act needs to be renewed not less than thirty days and not more than three months before the earliest day on which such license expires.

S.NoGeneral Information
1Who needs to applyOwner of Factory, occupier, who want to renew the Factory License
2When to applyBefore the expiry of the Factory License Certificate
3Total time for closing of the application90 days from the day of successful application submission.
4Timeline for issue certificateWithin 30 days of successful submission of application
5The validity of the certificate issued10 years
6Documents requirede-Challan number (Payment of Renewal fee for the mentioned period)

For a renewal application, the applicant can follow the steps described above. Log in to the dashboard of Labour department, Click on “Apply” option under Renewal of Factory License option. 

Image-13-Chhattisgarh-Factory-Registration
Image 13 Chhattisgarh Factory Registration

The link will redirect to the application page.  Once the application is submitted the concerned will renew the Chhattisgarh factory license.

Image-14-Chhattisgarh-Factory-Registration
Image 14 Chhattisgarh Factory Registration

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Post by Renu Suresh

Renu is experience content writer specialised in compliances and company rules.