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Company Name Search – A Comprehensive Guide

Company Name Search

Company Name Search – A Comprehensive Guide

Before starting a new company, it’s crucial to carry out a company name search to verify if your desired company name is available. The process of selecting a business name is vital for many enterprises, as often a company retains its name throughout its lifespan. Ensuring the name’s availability before embarking on the company registration can minimize the risk of the registration being declined by officials.

The Ministry of Corporate Affairs (MCA) sets specific guidelines for naming businesses. If your proposed name complies with these guidelines, your request might be allowed. If you have already settled on a name, you can verify its availability using the IndiaFilings Company Name Availability tool.

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Choosing a Business Name

As mentioned above, one of the initial steps in launching a new business is selecting a suitable name for your enterprise. This name serves as the primary identifier for your business. It’s essential that the chosen name stands out and is distinct, both in spelling and phonetically. 

Company Name Selection – Legal Guidelines

The MCA mandates that stakeholders ensure their chosen company name doesn’t include any terms restricted under Section 4(2) & (3) of the Companies Act, 2013, and Rule 8 of the Companies (Incorporation) Rules, 2014.

Before submitting a name for consideration, stakeholders must thoroughly review Rule 8 of the Companies (Incorporation) Rules, 2014. Moreover, it’s essential to perform a trademark search to confirm that the desired name doesn’t infringe on Section 4(2) of the Companies Act, 2013. Non-compliance could lead to rejection of the name application.

Guidelines for Choosing Your Business Name

Choosing a business name is more than just selecting words that sound good. It’s about making a strong first impression, conveying your business’s essence, and ensuring it’s legally compliant. Here’s a guide to help you navigate the naming process.

Avoid Identical or Similar Names

  • Uniqueness: Your business name should stand out. It should not be identical or even similar to an existing name in spelling or pronunciation.
  • Include Essential Elements: Include a noun and an activity word in your business name. This will provide clarity about the services or products you offer.
  • Penalties: There can be legal repercussions if your chosen name is too close to an existing business.
  • Business Name Search: This tool can be invaluable in helping avoid any inadvertent duplications.

Trademark Considerations

Before finalizing your name, conduct a thorough trademark search. This ensures that your chosen name isn’t already protected under trademark laws. This step can save you from potential legal disputes and costly rebranding.

Pick a Relevant Name

Your business name should give some insights into your services or products. Here are some do’s and don’ts to consider:


  • Choose descriptive words or phrases related to your business.
  • Opt for distinct names that will be clear from other entities.
  • For Private Limited companies, ensure the name ends with “PVT LTD.”


  • Avoid names that may be considered offensive.
  • Don’t use plural forms of existing business names.
  • Combining names of existing businesses is optional. It could mislead customers.
  • Using a different tense or number doesn’t make a name unique.

Secure Your Domain Name

Once you have chosen a business name, ensure you secure the corresponding domain name for your website. This prevents others from creating a website with a similar name, which could confuse your potential clients or customers.

Government Approval

If your business name contains words like ‘insurance,’ ‘bank,’ ‘stock exchange,’ ‘venture capital,’ ‘asset management,’ or ‘mutual fund,’ it might require approval from regulatory authorities such as RBI, SEBI, or IRDAI. Ensure you have the necessary permissions to avoid legal issues later.

Consider Authorised Capital

If you are considering names that suggest a global or expansive reach, like ‘International,’ ‘Globe,’ or ‘Continental,’ it’s advisable to have a minimum authorized capital of Rs.5 lakhs. This provides credibility to your business’s stature.

For more details on How to Choose a Perfect Company Name, refer to our article.

MCA Company Name Search Tool

The MCA Company Name Search is an online tool the MCA provides on its official website. It allows users to check the availability of a particular company name before registering their company. This tool ensures that the desired company name is still being taken or too similar to existing names, thus helping businesses avoid potential legal and branding issues. Using the MCA Company Name Search, entrepreneurs and business owners can streamline the company registration process by ensuring their chosen name is unique and available.

The Importance of Checking Company Name Availability in India:

When venturing into business in India, ensuring your desired company name is unique and unclaimed is paramount. Several compelling reasons underline this:

  • Legal Protection: Both paragraphs stress the significance of preventing potential legal issues that could emerge from unintentionally selecting an already registered name.
  • Preserving Brand Identity: It’s essential to ensure the chosen name is distinctive, setting your brand apart and preventing confusion with existing entities.
  • Trademark Concerns: If a name or logo resembles one already trademarked, it might invite infringement issues and legal disputes.
  • Avoiding Domain Squatting: This involves individuals buying sought-after domain names to sell them at elevated prices later.
  • Market Insights: A thorough search might reveal insights into prospective customers and competitors.

MCA company search – Procedure to Verify Company Name Availability 

Before finalizing a company name, it’s essential to confirm its availability. The Ministry of Corporate Affairs (MCA) website facilitates this check with an online procedure. Here’s how you can determine the availability of a company name in India:

  • Visit the MCA website and navigate to the ‘Services’ tab.
  • Select the ‘Name Availability’ option.
  • On this page, input the desired company name in the ‘Name’ field.
  • Choose ‘Company’ from the adjacent drop-down menu.
  • Click on the ‘Search’ button to proceed.

If the name is available, a notification will appear stating, ‘The name is available for incorporation as per the Companies Act, 2013.’ If the name isn’t available, you will be presented with a list of similar businesses.

Alternatively, for a hands-on approach, you can visit any Registrar of Companies (ROC) office and submit Form INC-1 with a fee of Rs 500 to verify the name’s availability.

Ensuring Company Name Availability with IndiaFilings’ Company Name Search Tool:

When establishing a business, securing a unique company name is pivotal. With the IndiaFilings’ Company Search tool, this process becomes streamlined and efficient. Our user-friendly online tool provides immediate feedback on the availability of the desired company name in India. Not only does it save time, but it also provides peace of mind by ensuring you select a name free from potential legal complications or brand confusion. Before committing to a name, make it a priority to utilize the IndiaFilings’ Company Search tool, ensuring you embark on your business journey with a distinctive and compliant brand identity.

IndiaFilings is your go-to platform for securing company name approval and navigating the company registration process with ease in India. Let us assist you in ensuring a smooth and efficient start to your business journey.

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