Registration of IECs in the new DGFT Platform

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Registration of IECs in the new DGFT Platform

Directorate General of Foreign Trade (DGFT) has launched a new DGFT platform on 13th July 2020 to ensure the Ease of Doing Business. DGFT has now issued the procedure for Registration of IECs in the new DGFT Platform vide a Trade Notification.33/2020-2021 dated 28th October 2020. With this notification, DGFT informed that the various DGFT services are planned to be migrated into the newly revamped DGFT platform. Hence, the IEC Holders are requested to register on the DGFT platform and update their IECs and Profile correctly before the rollout of the next phase of the platform. This revamped DGFT platform will become accessible through the Existing DGFT website. The present article briefs the procedure to register IECs in the new DGFT Platform.

The objective of Revamped DGFT Platform

The objective of introducing these revamped systems is to provide paperless, digital, efficient, and transparent services to the exporters and importers, and to further the overall goal of Trade Facilitation and Digital India.

New DGFT Platform – Trade notification dated 25th June 2020

The DGFT vide its trade notification dated 25th June 2020 has announced the launch New DGFT Platform to make business services easy and better for traders. DGFT has also notified that the DGFT will be offering services related to the Importer Exporter Code (Digital Delivery of IEC) in the first phase, and all other online services will be rolled out subsequently after the first phase stabilizes.

Subsequently, the next phase of the following service will be rolled out soon; exporters/importers are requested to register IECs in the new DGFT Platform.

Services offered by Revamped DGFT platform

The following services will be offered to Exporter/Importer in the DGFT’s newly developed revamped platform:

  • The online processes relating to the entire lifecycle of Advance Authorisation, EPCG & DFIA including their paperless Exports Obligation Discharge (EODC)
  • Norms Fixation, Free Sale & Commerce Certificate, Steel Import Monitoring System(SIMS), Import Licensing and some other processes

Among other services, the new online DGFT system will have two-way communication between the DGFT and the exporter/importer and will allow the applicant to monitor the status of the applications, reply to the deficiencies, raise queries, etc.

Announcement for Importer/Exporter

Concerning this proposed roll-out, the DGFT is providing the following announcement for Importer/Exporter:

DGFT User Registration

The new DGFT platform is accessible through user-based IDs for applying online. All Import Export Code holders are encouraged to create login IDs through an online registration process preferably well before the rollout of the next phase of the platform in the 2-3 weeks.

For user ID creation, mobile number/email ids will be mandatorily required. The same will be authenticated by the process of OTP/email-based authentication process

Link the login IDs to the specific IEC

The exporters/importers are also being required to link their login IDs to their specific IEC. The process of linking will be available post login through an authentication process using a Digital Signature Certificate or Aadhaar based e-Sign.

Aadhaar based e-Sign

Only the Aadhaar e-sign of the proprietors/directors/partners/Karta etc. as mentioned on their IEC may be used for Aadhaar based authentication

Digital Signature certificates

For Digital Signature certificates (DSC) a Class-II/Class-III Certificate is allowed. The given DSC may be of any of the three types:

  • Individual DSC of the proprietors/directors/partners/Karta
  • Organization-based DSC where the firm name matches the name on the IEC. The given DSC type may be issued in the name of any authorized signatory (according to the rules of the Controller of Certifying Authorities)
  • IEC based DSC wherein IEC is embedded as a parameter in the DSC

Post linking of the IEC

Post linking of the IEC, the IEC holders are requested to complete the IEC auto validation process by using the ‘Modify IEC’ process after logging in

Update Profile

IEC holders are further required to update the Profile details using the ‘Manage Profile’ option. Details related to Industrial Registrations, Export Performance details, and others should be duly filled in. Please note that the profile updating is an automatic process and does not require any approval or fees

Procedure for IEC Registration in the new DGFT Platform

The exporter/importers are requested to visit the DGFT website and proceed with the registration process.

Registration of IECs in the new DGFT Platform - Login Page
Registration of IECs in the new DGFT Platform – Login Page

Enter the Registration Details and provide the OTPs received on email and mobile number.

Registration of IECs in the new DGFT Platform - User Registration
Registration of IECs in the new DGFT Platform – User Registration

Upon successful validation of the OTP, the exporter/importer shall receive a notification containing the temporary password which they need to change upon the first login

Once the user registers and logs in to the revamped the DGFT Portal

  • Existing Importer/Exporter shall Link the Import Export Code
  • Importer/Exporter can Apply for Import Export Code

Procedure to link old IEC in the New System

Logon to the official website of the DGFT website and Proceed with the registration process by clicking on Login as mentioned above:

Registration of IECs in the new DGFT Platform - User Login
Registration of IECs in the new DGFT Platform – User Login
  • Enter IEC Number and Click on the Validate option. Validation by Digital Signature Certificate (DSC) can happen only after registering DSC on CP.
  • Once the Validation Completes then click on Validate with DSC / e-Sign with Aadhaar Card
  • Once linked, the importer/exporter can add additional users as primary or secondary users to an IEC

Digital Signature Certificate (DSC) is required for getting IEC issued from DGFT.  DSC has been re-introduced in IEC to strengthen the IEC issuance and modification processes. Refer to the following table to know more about the type of DSC tokens are allowed and the validations details.

Allowed Token Types Type of Entity/Firm Validation
IEC Based Token All Types of Firms – Proprietorship, Partnership, Company, Trust, Society etc. IEC is checked with IEC in DGFT
Class 2 and 3 Individual-Based Token All types of Firms like – Proprietorship, Partnership, Company, Trust, Society, etc. Note: Only for Private Limited, Public Limited and One Person Company MCA Validated Directors are allowed. PAN Number in the IEC should match with the PAN Number (Serial Number (Using HASH256)) in DSC. Organization Name is either Personal, blank or Null.

Class 2 and

3 Organization Based Token

For All Entities/Firms other than Proprietorship i.e. Partnership, Company, HUF, Karta, Trust, Society etc Organization Name in the DSC is checked with the Name as per PAN in the DGFT Database.

The notification about the Registration of IECs in the new DGFT Platform is as follows:

Trade Notice 33 for Stage 1B go-live

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Renu is experience content writer specialised in compliances and company rules.