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Probation Period

Probation Period

What is Probation Period?

Probation period is a period of engaging an employee to test his/her performance on the suitability of a position. If an employee’s performance is found to be unsatisfactory, the employer can terminate the employee’s services and the same cannot be construed illegal.

Probation Period

Probation is a period of trial and its purpose is to find out the suitability of an employee to hold the post substantively or permanently and the suitability has to be judged at the time of confirmation. Regular employees with an organisation enjoy various protection including protection against indiscriminate termination of employment and termination benefits. However, an employee on probation can be terminated during the probation period due to unsatisfactory performance of the employee and the employer would be justified in the termination.

Rules & Regulations – Relating to Probation Period

The status of a probationer has been made clear in a plethora of judicial cases and pronouncements. The following are excerpts of a landmark judgement by the Constitution Bench of the Supreme Court on the status of a probationer and his/her termination from service:

“An appointment to a permanent post in Government service on probation means, as in the case of a person appointed by a private employer, that the servant so appointed is taken on trial. The period of probation may, in some cases, be for a fixed period, i.e., six months or for one year or it may be expressed simply as “on probation” without any specification of any period. Such an employment on probation, under the ordinary law of master and servant, comes to an end if during or at the end of the probation the servant so appointed on trial is found unsuitable and his service is terminated by a notice.”

“Thus, where a person is appointed to a permanent post in a Government service on probation, the termination of his/her service during or at the end of that period of probation will not ordinarily and by itself be a punishment, for the Government servant, so appointed, has no right to continue to hold such a post any more than the servant employed on probation by a private employer is entitled to do. Such a termination does not operate as a forfeiture of any right of the servant to hold the post, for he has no such right and obviously cannot be a dismissal, removal or reduction in rank by way of punishment.”

In addition to the above, the Supreme Court through another order has clarified that an employee on probation can be terminated summarily by the employer in clarifying as under:

“There can be no manner of doubt that the employer is entitled to engage the services of a person on probation. During the period of probation, the suitability of the recruit/appointee has to be seen. If his services are not satisfactory which means that he is not suitable for the job, then the employe has a right to terminate the services as a reason thereof. ”

Extension of Probation Period

In the absence of rules, if the contract of employment has fixed or a particular period of probation and on expiry of the probation period the employee still continues in services then the implications are that he/she continues as a probationer. A probationer continuing past the probation period will not automatically become a permanent employee and the employer has rights to extend the probation period till it is satisfied the probationer is fit for confirmation. Thus, a probationer will be on probation until he/she is confirmed by the employer.

Termination During Probation Period

As mentioned above, a probationer has no lien on the job, his/her service can be terminated at the discretion of the employer. It is advisable that while terminating the services of a probationer, the language should be simple, unambiguous and non-stigmatic. It will be appropriate to state that in accordance with the terms and condition of the appointment, the probationary services are terminated with immediate effect, or, as the case may be.