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GSTR-7 Return Filing

GSTR -7 is a return need to be filed by the persons who are required to deduct Tax deducted at source (TDS) under GST. GSTR -7 return contains the details of TDS deducted, TDS liability payable and TDS refund claimed. To help taxpayers to prepare their GSTR-7 return offline, Goods and Service Tax Network (GSTN) provides an Excel-based GSTR-7 offline utility. Deductor or GST practitioners can prepare their GSTR-7 details offline by generating a JSON file. Once the return is prepared using the offline utility, it is to be uploaded on GST Portal for payment of liabilities, signing, and filing. In this article, we look at the procedure to file GSTR-7 returns using the offline utility in detail.

GSTR-7 Return at a Glance

Every registered person who is obligated under the GST law to deduct a prescribed percentage of Tax deducted at source (TDS) at the time of making payment or crediting to a supplier would be needed to file a GSTR-7 return in the form of GSTR-7. GSTR-7 needs to be filed within ten days after the end of the month in which payment is made or credited to the supplier.

The particulars to be filed in this return include details of TDS deducted, TDS liability (payable and paid), TDS refund claimed (if any), and the likes of it. Based on this return, the Tax Deduction Certificate will be made available to the Deductee on the common portal in Form GSTR-7A.

Features of GSTR-7 Offline Utility

• Using Offline Utility, Deductor or GST practitioners can able to prepare the GSTR-7 details of Table 4 and Table 3 in offline mode.
• Most of the business validations and data entry are inbuilt into the GSTR 7 offline utility, reducing errors upon upload to GST Portal.

Worksheet -Tabs in GSTR-7 Offline Utility

There are five worksheet tabs in GSTR-7 Offline Utility:

• Read Me
• Home
• 3 TDS
• 4 Amend (maybe TDSA)
• Suppliers Master

Read Me Worksheet Tab

The ReadMe tab contains Introduction and helps instructions for the taxpayer to fill in data in GSTR-7 Offline Utility.

Home Worksheet Tab

The Home Worksheet Tab is the main page of the GSTR-7 offline utility tool. It is used to perform the following functions:

• To enter mandatory details — GSTIN, Financial Year and Tax Period
• Generate JSON file for upload of GSTR-7 return details prepared offline on the GST portal
• Generate a Summary of data provided in various worksheets
• Import and open the error file downloaded from the GST portal
• Import and open data files downloaded from the GST portal

3 TDS Worksheet Tab

The three TDS (Details of Tax Deducted at Source) sheet contains Table 3. It is used to perform the following three functions:

• Enter Tax Deducted at Source details
• Validate the entered TDS details
• Navigate to the Homepage

4 Amend Worksheet Tab

• Enter Amendments details related to previous tax periods or take action on auto-populated rejected details of TDS
• Validate the entered amendments details
• Navigate to the Homepage

Suppliers Master worksheet Tab

The Suppliers Master worksheet Tab contains GSTIN Master Sheet. It can be used to perform the following functions:

• Provide details of the Deductee or suppliers, which would then be readily available
• To fill in details in Table 3 and Table 4 of the worksheet
• Validate the furnished further information using the Validate Sheet button
• You can navigate to the home page using the Go Home button.

Basic System Configurations

To use the GSTR-7 Offline Utility tool efficiently, ensure that your system has the following basic configuration.

• System Requirement: The GSTR-7 Offline Utility tool functions work best on Windows 7 and above, but the GSTR-7  Offline Utility tool does not work on Linux and Mac.
• MS Excel: Microsoft Excel 2007 and above is needed for running the GSTR-7 Offline Utility tool. Alternatively, for any below version, the tool will open in a default browser.

Note: The offline tool cannot be used on mobile phones.

Download GSTR-7 Offline Utility from the GST Portal

Downloading the GSTR-7 Offline Utility tool is a one-time activity; however, it may require an update in the future if the tool is updated at the GST Portal.

Note: You need to check the version of the GSTR-7 Offline Utility tool used by you with the one available for download on the GST Portal at regular intervals.

Follow the steps by step guidelines given here to download and install the GSTR-7 Offline Utility tool on your computer:

Note: The taxpayer can download the GSTR-7 Offline Utility from the GST Portal without login into the Portal.

Step 1: Access the home page of the Goods and Service Tax (GST) web portal.

Step 2: Select the Downloads option from the GST portal home page. From the list of offline tools, select the GSTR-7 Offline Utility.

Step 3: The GSTR-7 Offline Utility tool page will be displayed. Click on the Download option to download the file.

Step 4: A confirmation message will be displayed. Click on the PROCEED button to download the GSTR-7 Offline Utility from the GST Portal.

Step 5: The GSTR-7 Offline Tool will be downloaded in the Downloads folder.

GSTR-7 Offline Utility Installation Procedure

Once the GSTR-7 Offline Utility is downloaded, you need to unzip these downloaded files and prepare a return offline. The procedure to install the GSTR-7 Offline Utility is explained in detail below:

Step 1: Unzip the downloaded files and extract the files from the downloaded zip folder GSTR GSTR_7_Offline_Utility folder.

Step 2: Once the folder is unzipped, you can see the GSTR7_Offline_Utility excel file. Right-click on the excel file to open. The excel file will be opened.

Step 3: You need to click on the Enable Editing and enable content buttons in the excel sheet.

Procedure to Prepare GSTR-7 Return Utility

The procedure to prepare the GSTR-7 return utility is explained in detail below. You need to perform the following steps to prepare the GSTR-7 return utility:

• Add table-wise details in the Worksheet
• Generate JSON File to upload
• Upload the generated GSTR-7 JSON File on GST Portal
• Preview Form GSTR-7 on the GST Portal
• Payment of tax
• File Form GSTR-7 with DSC/EVC
• View debit details/entries in the electronic cash ledger for tax payment
• Download Filed Return

Add Table-Wise details in the worksheet

Step 1: Launch GSTR-7 Excel-based Offline, A pop-up window will appear, and it will ask you to open the saved version Yes/No.

• By clicking on No, GSTR-7 excel based offline will open with no saved data
• By clicking on yes, GSTR-7 excel based offline will open with data saved in the last session

Step 2: Once the GSTR-7 Excel-based Offline Utility is launched and navigate to worksheet GSTR-7.

Note: The Worksheet comprises five tabs— Read Me, Home, 3 TDS, 4 Amend and Suppliers Master.

Step 3: Click on the Read Me tab. The read Me tab furnishes the Introduction to Excel-Based GSTR-7 Offline Tool in brief. Once you have read the details in the Reading Me tab, you can now proceed to enter TDS details in the worksheet.

Step 4: Select the applicable Financial Year from the Year drop-down list for which the GSTR-7 needs to be prepared. Select the tax period from the drop-down menu.

Step 5: After selecting the financial year and tax period, select the suppliers master tab and provide GSTIN and other details of the Deductee or suppliers. This will help you easily populate data in Table 3 and Table 4 of GSTR-7.

Note: Entering details in the Suppliers Master sheet is not mandatory. You can update the details in Tables 3 and 4 without updating the details in suppliers Master.

Step 6: After providing details in the supplier’s master sheet, click on the Validate Sheet button. A small window with no errors will appear. Click OK.

Step 7: Once the validation is successful, go to the 3 TDS tab and provide data in Columns B, C, D, E, F, and G.

• You need to provide the GSTIN of the Deductee in Column B
• Details of the Amount paid to the Deductee on which tax is deducted needs to be provided in Column C
• Column D – Integrated Tax
• Column E – Central Tax
• Column F – State/UT Tax
• When you go to Column G, a drop-down list with two options: Add and Delete will be displayed. Select Add for each row with TDS data.

Step 8: Once you have provided all the TDS details, click on the Validate Sheet button.

Step 9: In case of successful validation, Column H of this sheet will be empty and you can directly proceed further.

Step 10: In case of unsuccessful validation, an error-intimation popup will appear and the cells of Column H will show “Error found in a row”. Close the popup by clicking OK.

Step 11: Select the red-highlighted cells to read the error description. A yellow description box will appear. Correct the errors as described in the description box.

Step 12: After correcting the errors, again click on the Validate Sheet button. In case no errors were found, Column H of this sheet will be empty and a No errors popup will appear. Click on the OK button.

Step 11: If you have to make any amendments related to the previous month(s), go to the 4 Amend tab. Otherwise, you can Generate JSON File to upload.

Generate JSON File to Upload

To generate a JSON File of GSTR-7 return to upload on GST Portal, perform the following steps:

Step 1: Upon successful validation, you need to click on the Go Home button to navigate to the home page.

Step 2: On the Home tab, scroll down and select the Get Summary option.

Step 3: A summary of all the data filled in 3 TDS and 4 Amend sheets will be displayed.

Step 4: Scroll up and click on the Generate JSON File to upload button.

Step 5: A Save As pop-up window will appear. Select the location where you need to save the JSON file, enter the file name and click on the SAVE button.

Step 6: A window pop-up will appear with a message that the file has been generated and saved at the desired location and it can be uploaded on the portal. Click on OK.

Upload the generated JSON File on GST Portal

Step 1: To upload Generated JSON file on the GST web portal, you need to access the Goods and Service Tax (GST) home page.

Step 2: From the main page, click on the Service option and then click on the Returns option. Now, you need to select the Returns dashboard command.

Step 3: The File Returns page will be displayed. From the Financial Year drop-down menu, select the financial year for which the GSTR-7 return has to be uploaded.

Step 4: Select the return filing period for which the GSTR-7 return has to be uploaded from the return filing period drop-down list.

Step 5: After providing details, click on the Search button.

Step 6: Applicable returns of the selected tax period will be displayed. From the GSTR-7 tile, you need to click on the PREPARE OFFLINE option.

Step 7: Click on the Choose File button to choose the JSON file prepared using the GSTR-7 Offline utility tool.

Step 8: Browse and navigate to the JSON file to be uploaded from the system. Click on the Open button.

Step 9: The Upload section page will be displayed. A green message will appear confirming the successful upload and asking you to wait while the GST system validates the uploaded data.

Step 10: Once the validation is completed, one of the following two instances can occur:

If no error were found, the upload history table would show the Status as “Processed” and Error Report as “NA”.

• You can download the uploaded details under ‘Download’ section. Click on the generate file button. A message will be displayed confirming your request and asking you to wait for 20 minutes.

• After 20 minutes, a link will be displayed. Click on that to download your validated zipped file.
• Unzip and save the JSON File in the system.

In case, any error was found, the upload history table will show the Status as Processed with Errors and Error Report as Generate error report.

• Click on Generate error report hyperlink. A confirmation message will be displayed, and Columns Status and Error Report change as shown.

• Once the error report is generated, download error report link will be displayed in the Column Error Report. Click on the Download error report link to download the zipped error report.

Preview Form GSTR-7 on the GST Portal

Step 1: To preview GSTR-7 on GST portal, you need to access the home page of Goods and Service Tax (GST).

Step 2: From the main page, click on Service option and then click on Returns option. Now, you need to select the Returns dashboard command.

Step 3: The File Returns page will be displayed. Select the Financial Year and Return Filing Period (Month) for which you want to file the return from the drop-down list.

Step 5: After providing details, click on the Search button.

Step 6: The GSTR-7 box will be displayed, with an Important Message box on the right. In the GSTR-7 box, click on the PREPARE ONLINE button.

Step 7: The details you had uploaded on the portal using the GSTR-7 Offline Utility will be displayed in boxes 3 and 4. Click on the PREVIEW button. The draft Summary page of Form GSTR-7 will be downloaded.

Note: It is recommended to review the summary of entries made in different sections carefully.