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Chandigarh Death Certificate


Chandigarh Death Certificate

In Chandigarh, it is mandatory to register death under the concerned State Government/Union Territory Administration of Chandigarh as per the provision of Registrations of Death Act, 1961. Every death of a person has to be registered, and the death certificate will be issued to nearest relatives of the deceased. The Municipal Corporation of Chandigarh is responsible for the issuance of the death certificate in the state. In this article, we look at the procedure for obtaining Chandigarh death certificate in detail.

Registration of Birth & Death Act, 1969

Registration of Birth & Deaths Act, 1969 was enacted by the Parliament to regulate the registration of births and deaths in India. As per the provision of this Registration of Birth & Death Act, every death must be registered within 21 days of the occurrence with the concerned State Government/Union Territory Administration of Chandigarh. If the death registration is not done within 21 days from its occurrence, then an affidavit must be filed stating the reason for the delay in registration.

Purpose of Obtaining Death Certificate

The death certificate is given by the birth and death registrar of Chandigarh state stating the cause of the death, date and place. Purposes of obtaining Chandigarh death certificate are listed below:

  • To prove the time and date of death
  • To free the deceased from social, judicial and governmental obligations
  • To prove the facts of death
  • To settle property related disputes
  • To help the widow of deceased with financial assistance
  • To gain insurance for the family and other benefits.

Registering Death in Chandigarh

The registration of death has to be done by the following specified persons:

  • Death occurs in the house: The head of the household is eligible to register the death in the concerned Registrar Office.
  • Death occurs in hospital: A person who is authorised by the medical institution is responsible for death registration in the respective Registrar Office.
  • Death occurs in jail: The jail in-charge can register the death with the concerned Registrar Office.
  • Death occurs in public place: The local police in-charge or headman of the village can register the death.

Documents Required

The following required documents need to be submitted at the time of death registration in Chandigarh.

  • Proof of birth of the deceased.
  • Cremation/Burial Certificate
  • Certificates of Institutes – Hospital/Doctors
  • The document which contains the time and place of death.
  • Application Form (death certificate)
  • Passport size photograph of the deceased.

Concerned Department & Authority

The below following are the concerned authorities responsible for Registration of Death/Issuance of Certificate/Registration of Complain:

In Urban areas: Executive Officer/ Local Registrar, Births and Deaths in the Municipal Committee.

In Rural areas: Civil Surgeon cum District Registrar, Births and Deaths at the District Level.

Applicable Fee

The applicable fee for registering the Death in Chandigarh is in below tabular column:

S.No Services Fee
1. Death registration within the month (one copy of Certificate)  Rs.21
2. Death registration after 30 days Rs. 30
3. Search fees for one year Rs. 2

The individual can avail the Death certificate within a specified time as fixed by the authority.

Death Registration in Chandigarh – Offline Method

Follow the given step by step procedure for applying death certificate through the Registrar office (refer above to know the relevant jurisdiction) in Chandigarh is explained in detail below:

Approach Registrar Office

Step 1: The applicant has to approach the nearest Registrar office/Sampark centre in their locality for the registration of death.

Get Application Form

Step 2: Get the application form from the concerned office and have to fill out an application form in a prescribed format.

Note: Also download the application form for the death registration, correction in a death report form from the official e-District website, Government of Chandigarh Administration.

The death registration application form is reproduced below for ready reference.

Chandigarh Death Certificate

Fill Application Form

Step 3: Fill the application form with appropriate details without any mistakes. Provide the given following information in the application form.

  • Date of birth
  • Details of the deceased person
  • Place of Cremation
  • Details of parents
  • Permanent Address
  • Other details related to registration

Step 4: Submit an application form in the prescribed format to the concerned operator, along with all the supporting documents.

Attach Required Documents

Step 5: After applying, the applicant has to attach the specified documents along with the application form.

Step 6: Upon submission, the user will receive the transaction number to the registered mobile number informing the details of the registration process on successful registration. The application has to make a note on transaction Id to check the status of the application online.

Revenue Officer Verification

Step 7: Sub-registrar officer will forward the request for a death certificate online to the concerned authority.

Prescribed Time Frame

Step 8: The Death Certificate is issued to the user within 7 working days.

Issuance of the Certificate

Step 9: The concerned Department will process the death certificate request, and after successful verification, the authorised Government Officer will issue the death certificate.

Late Registration of Death Certificate

In case of late registration of the death, a separate application form needs to be submitted for obtaining the death certificate in Chandigarh.

The late registration of death form is reproduced below:

Chandigarh Death Certificate

Duly fill the application form and have to submit it to the concerned office along with the below following documents and the fee prescribed above.

  • Receipts of cremation ground or confirmation from Cremation Authority
  • Identity Proof of the deceased person (Voter card/Ration card/Telephone/Electricity/Aadhaar card)
  • Residence Proof of the deceased person
  • Duly filled application form along with the court fee Rs 1.25
  • Affidavit on the stamp paper of Rs. 5/-

After processing the application form, the Registrar will issue the death certificate. It will be issued within 23 days from the date of application.

Death Registration in Chandigarh – Online Method

The applicant can follow the steps given below to apply for the death certificate.

Access e-District Portal

Step 1: The applicant has to visit the homepage of the e-District portal for applying the death certificate.


New User Registration

Step 2: In case of a new user of Chandigarh e-District portal of the state, the applicant has to register in the portal to avail the certificate services. Click on the option Citizen Login for the New User Registration.


Step 3: Upon clicking on citizen’s registration page, provide some details for the user registration such as Username, Name, Password, Gender, Date of Birth, District, State, Locality, Country, Security Question, Mobile number, EMail, Security Answer, and Aadhaar Card Number. Then click on the register button.



Step 4: On providing all details, click on the Save button to receive an OTP to the mobile number registered, enter the same in the place given and Click on the Active account.

Login to Portal

Step 5: On activating the account, log in to the e-District portal using user id and user password.


Provide Details

Step 6: Provide the following Details for Registration and to obtain the death certificate.

  • Date of birth
  • Details of the deceased person
  • Place of Cremation
  • Details of parents
  • Permanent Address
  • Other details related to registration
  • Submit Application

Step 7: After providing all mandatory details, click on submit. Then verification with the actual records of the concerned hospital take place to issue the death certificate.

Get Acknowledgement Slip

Step 8: Once the application form has successfully submitted, acknowledgement slip with an application number will be displayed. Take a print of this slip. Keep it safe for future reference.

Track/Check Status of Application

Through SMS, the applicant will receive the status of the application. Also, the applicant can track the application status online via the e-District portal of Chandigarh. Provide application number and click on submit button. The status of your application form will appear on the screen.


Download Birth Certificate

On approving the application form, the applicant will receive a notification to the respective mobile number. Log in to the e-District portal, enter the certificate number and the application number. Then click on the submit button. Finally, the applicant can download Chandigarh death certificate.