Annual General Meeting Notice & Board Resolution Format
All companies registered in India other than a One Person Company is required to hold an annual general meeting each year in addition to other General Meeting. There should not be a gap of more than 15 months between one Annual General Meeting and the next and one meeting should be held in each of the calendar year. In this article, we look at an annual general meeting notice and board resolution format.Annual General Meeting
All newly incorporated companies are required to convene its first Annual General Meeting within a period of 9 months from the date of closing of the first financial year of the company and in any other case, within a period of six months, from the date of closing of the financial year. If a company holds its first annual general meeting as aforesaid, it shall not be necessary for the company to hold an annual general meeting in the year of its incorporation.Date and Place for Annual General Meeting
It is important that all annual general meeting be held on a working day during business hours. The date for the annual general meeting cannot be a National Holiday. The place for conducting the annual general meeting must be the registered office of the company or some other place within the same city, town or village in which the registered office is situated.Calling for Annual General Meeting
The annual general meeting must be called for and conducted even if the company did not function or have any revenue. The duty for calling for an annual general meeting of a company rests with the Directors of the company.Penalty for Not Conducting Annual General Meeting
If a company defaults in holding an annual general meeting, the company and every officer of the company who is in default will be punishable with fine which may extend to Rs.1 lakh and in case of continuing default, with a further fine which may extend to Rs.5000 for every day during which the default continues.Extension for Holding Annual General Meeting
The Registrar of Companies has the power to allow extension of time of up to 3 months for holding the Annual General Meeting. Companies that wish to obtain an extension for holding annual general meeting must file e-Form GNL-1 along with the reason for extension and period for which extension is required.Annual General Meeting Notice
RESOLVED that the (1st/2nd/3rd) Annual General Meetin of the members of the Company be held on Tuesday, the 9th April 2018, at 11.00 hours at the registered office of the Company at Address Line 1, Address Line 2, City, State, Pincode. RESOLVED FURTHER that the notice of calling the Annual General Meeting along with Explanatory Statement pursuant to section 102(1) in respect of Special Business to be transacted there at as placed before the meeting be and is hereby approved and the Company Secretary of the company be and is hereby authorised to send the same to the members of the COmpany as also to all other entitled to receive the notice.
Related Guides
Popular Post
Starting a small business can be a transformative venture, offering the exciting opportunity...
Tax deduction at source, shortly and popularly known as TDS, was introduced by the Income Tax...
Goods & Services Tax Certificate is issued to people who are registered under GST...
GST registration applies to all individuals and entities supplying goods or services in India. GST...
Gift tax in India is applied when the value of the received gift exceeds ₹50,000 in the...
The Union Budget 2025 has brought significant changes to India’s personal income tax structure, raising the...
The Goods and Services Tax (GST) is an indirect tax system introduced in India in 2017. It functions...
A trademark search is simply checking if another person or organization does not already own the...
Section 194H of the Income Tax Act in India mandates the deduction of Tax at Source (TDS) on commission or brokerage...
Section 80G Deduction is a facility available in the Income Tax Act which allows taxpayers to...
The Income Tax Department (ITD) has not provided specific guidance on crypto taxes for Indian investors. However...
Internal audit applicability is a critical concept for companies in India, impacting various...
In the business world, two main types of companies exist: private company and public company...
Ministry of Finance vide a Notification No 05/2022- Central Tax (Rate) dated 13.7.2022 has issued...
The Central Board of Indirect Taxes and Customs (CBIC) has recently announced an extension...
Depreciation is a key concept in finance and accounting. It helps us manage how the value of...
Form 10IA of the Income Tax Department must be filed by taxpayers claiming income tax deduction...
The Goods and Services Tax (GST) system in India has been a significant reform in the country's...
India's Gross Domestic Product (GDP) benefits significantly from the substantial...
The Finance Act, 2023 introduced the MSME 45-day payment rule under Section 43B(h) of the Income Tax Act...
The Direct Tax Vivad Se Vishwas (DTVSV) Scheme, 2024, was announced by Union Finance Minister...