How to Create a GST Invoice? - LEDGERS Software

You can easily create a GST ready invoice using LEDGERS software by following the following steps:

Before creating your first invoice, please make sure you have completed the following steps:

Business Setup & Logo

Login to your LEDGERS account. You can log in
Go to Business -> Settings.
Update information to be populated in the invoice correctly.
In the Settings Page, select invoice setting.
You can upload a logo to be printed on the invoice (Optional)

https://www.youtube.com/watch?v=Wcjr1s6klJA

Catalog Before starting to create an invoice, ensure that the Catalog master is populated with information about the goods and services supplied by your business. This information will be auto-populated in the invoice. So, before creating an invoice, create the Goods or Service to be sold.

Customer Finally, make sure you have created an account for the customer to whom the invoice is being issued. This will help you track the status of invoices by customer and get a deeper insight into the customer's relationship with your business in the future.

Create Invoice Follow the steps below to create an invoice easily using LEDGERS:

Once you have logged in to your account, select the business you would like to create an invoice.
Go to Sales -> Invoice -> Create Invoice. (You can also click on the button above)
Select the customer from the list and details of the customer will be auto-populated.
Select the service/product to be sold and the details of the product will be auto-populated.
Update the quantity to be sold and the rate at which it is to be sold.
Based on the customers address, the system will automatically calculate IGST or SGST and CGST.
Once you have verified the line item added, click on the tick button at the end of the line to add the service/product to the invoice.
You can then change various settings like notification, followup, reverse charge, etc.,
Once all the information is updated and verified, click on the Create Invoice button to prepare the invoice.
The invoice is now prepared and it will be ready for printing. You can also email/SMS/Whatsapp the invoice to the customer at this stage.

Customer Data is Available

If customer data and goods/services information are updated on LEDGERS, then you can create an invoice in less than a minute. Just select the customer from the drop-down and the system will show the default billing and shipping address for the customer. You can then proceed to select the item from the select product drop down. Based on the shipping address of your customer and your principal place of business, CGST, SGST or IGST is automatically calculated by the system.

Customer Data NOT Available

If you have not updated the customer information before starting to create an invoice, then you can click on the + Icon next to the customer name to create a customer account. On updating the customer information in the pop-up, the information is auto-populated into the invoice.

Reverse Charge Applicable?

In case GST is payable on reverse charge basis, you can select Reverse Charge is Applicable to account the invoice under reverse charge basis. You can also mark if the invoice is made to a customer in a SEZ zone or if the supply is made through an e-commerce operator. Supplies made through e-commerce operators must be mentioned separately on the GST return and TCS must be deducted by the e-commerce platform.

Adding Additional Charges

In case you would like to add additional charges to your invoice like freight, reimbursement, etc., Select the type of additional charge applicable from the drop down menu. On selection, the charge will be added to the invoice and the amount can be input by the user.

Create Invoice

Once you have verified all the information as shown on the screen, you can click on the Create Invoice button to create the invoice. After the GST invoice is created, the invoice will not be editable. By clicking on the print icon at the top corner, you can print a copy of the invoice or save the document as a PDF. You can also email the invoice to your customer by clicking on the email button.

Video Instruction

Here is a short video on how to create an invoice using LEDGERS: https://www.youtube.com/watch?v=BeHn7JFS8Ls

Back to Learn

Frequently Asked Questions

Common questions about Create GST Invoice Online with LEDGERS Software.

Before creating an invoice, you need to add the customer's details in LEDGERS. Go to the Customer section and create a new customer account. Once the customer's information is updated, it will be auto-populated when you select the customer's name while creating an invoice.

Yes, it is recommended to add the products or services you offer in the Catalog section of LEDGERS before creating an invoice. This way, when you select the product/service while creating an invoice, the details like name, description, and pricing will be auto-populated, making the process faster and more accurate.

LEDGERS automatically calculates the applicable GST based on the customer's shipping address and your principal place of business. If the customer is located in the same state as your business, CGST and SGST will be calculated. If the customer is in a different state, IGST will be applied.

Yes, LEDGERS allows you to add additional charges like freight, reimbursement, or any other relevant charges to an invoice. Simply select the type of additional charge from the dropdown menu, and enter the amount you want to add.

While creating an invoice, you can select the appropriate options to mark if the invoice is made to a customer in a SEZ zone or if the supply is made through an e-commerce operator. This information is important for GST compliance and reporting.

No, once an invoice is created in LEDGERS, it cannot be edited. This is to maintain the integrity of the invoice and ensure compliance with GST regulations. If you need to make changes, you will have to create a new invoice or issue a credit/debit note.

After creating an invoice in LEDGERS, you can send it to your customer through various methods. You can print a copy, save it as a PDF, or directly email, SMS, or WhatsApp the invoice to your customer using the respective buttons or options provided.

Yes, it is possible to create an invoice without updating customer or product/service details beforehand. While creating an invoice, you can click on the "+" icon next to the customer name or product/service field to add the necessary details on the fly.

If the GST on an invoice is payable on a reverse charge basis, you can select the "Reverse Charge is Applicable" option while creating the invoice in LEDGERS. This will ensure that the invoice is accounted for under the reverse charge mechanism.

Yes, LEDGERS allows you to upload your company logo, which will be printed on the invoices you generate. You can upload the logo in the Business Settings section of LEDGERS before creating your first invoice.