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Assam Non-Encumbrance Certificate

Assam Non-Encumbrance Certificate

Assam Non-Encumbrance Certificate

Non-Encumbrance Certificate (NEC) is one of the most important legal documents that assure that a property is free from any monetary and legal liabilities. Non-Encumbrance Certificate primarily known as Search Certificate, it is evidence that particular property can be sold with a clear title and the ownership can be transferred without any litigation. Non-Encumbrance Certificate usually contains all the financial and legal transactions for a defined period that has been made concerning a particular property. Revenue & Disaster Management Department of Government of Assam issues the non-encumbrance certificate to citizens of Assam. In this article, we look at the procedure for obtaining Assam Non-Encumbrance Certificate in detail.

Importance of Non-Encumbrance Certificate

Importance of obtaining Assam encumbrance certificate is explained in detail below.

  • Non-Encumbrance certificate (NEC) must be provided to obtain property loan from financial institutions & Banks to ensure that the property is free from legal liabilities.
  • NEC is evidence of ownership title. Hence it’s required for transferring property.
  • In case of property/land tax is not paid for more than three years, this NEC has to be furnished with Panchayat/ Village Officer to update the land tax records.
  • The Non-encumbrance certificate is an important document to withdraw PF for a property purchase or house construction.

Contents in Non-Encumbrance Certificate

The following details relating to the property will be recorded in the Non-Encumbrance certificate.

  • This certificate will contain the name of the property owner
  • Non-Encumbrance Certificate contains all details of a Particular Property
  • NEC will provide the complete property description as provided in the Sale Deeds
  • NEC contains Transactions related to a property. The transactions details will be listed in chronological order.
  • If a property bought by a loan, then this certificate will contain details about the mortgage.
  • For gifted deeds, details regarding gift settlement will be given in NEC.
  • Release Deed details will be recorded in case of one of the partner released his share from the mutually purchased land/plot.

Applicable Fee for Non-Encumbrance Certificate

Applicant has to apply for the NEC in their respective SR offices for searching of particular property whether is encumbered or not. For this purpose inspection of search fees that is index searching fees is required. The fee structure is tabulated here.

S.No Service Fee
1 Inspection of the search of the index for the first year     Rs.5
2 Review of the pursuit of index every additional year Rs.3
3 Examination of a copy of each document in the register book including files of copy memorandum and sale certificate    Rs.5
4 A search of inspection of any other register for any particular year    Rs.5
5 When the document needs to be furnished within three days from the date of application     Rs.20

Documents Required

Documents required for getting Search certificate or Non-Encumbrance Certificate is listed as follows.

  • Land deed or Land Record
  • Jamabandi copy
  • Land Revenue Receipt
  • Khajana Receipt

Time Frame

Non-Encumbrance certificate will be issued within 15 days from date of application.

Applying Non-Encumbrance Certificate through CSC

Procedure for applying Non-encumbrance certificate through CSC is explained in detail here.

Step 1: Applicant has to approach the nearest CSC centre.

Submit an Application

Step 2:  The applicant needs to submit an application in prescribed format for non- encumbrance certificate at CSC Centre. Provide details of land, year of inspection and Registered office name.


Fee Payment

Step 3: Pay applicable fee as per your search criteria to CSC operator for searching details for encumbrance and issue non-encumbrance certificate. Get acknowledgement slip with application number from CSC operator. Note the application number for future reference.

NEC Processing

Step 4: The request for encumbrance certificate will be processed online through Assam Revenue Department. NEC application status will be updated through SMS.

Step 5: The concerned authority, i.e., Sub Registrar officer, will process the non-encumbrance certificate online and after successful verification, SRO will approve the non-encumbrance certificate request.

Once the NEC request is accepted, an SMS will be sent to the registered mobile number as the application has been approved.

Get Non- Encumbrance Certificate

Once SRO approves the request, then Non-Encumbrance Certificate can be obtained from CSC centre. Provide application number and get a non-encumbrance certificate.

Applying for Non-Encumbrance Certificate Online

Non-Encumbrance certificate can be obtained online through the website of the e-District portal of Assam. Here is a step by step guide to using online for Assam non-encumbrance certificate.

Step 1: Access home page of the Official website of Government of Assam.

User Registration

Step 2: You have to register in the portal for availing certificate services. Click on sign-in option from home page.

Image 1 Assam Non - Encumbrance Certificate
Image 1 Assam Non – Encumbrance Certificate

Step 3: The link will redirect to the login page, click on Create account option for the register in e-District.

Image 2 Assam Non - Encumbrance Certificate
Image 2 Assam Non – Encumbrance Certificate

Step 4: Provide details such as Name, Email ID, Gender and Date of Birth. After txt verification click on save.

Image 3 Assam Non - Encumbrance Certificate
Image 3 Assam Non – Encumbrance Certificate

Login to the Portal

Step 5:  Upon registration, the activation link will be sent to the registered mail ID. Click on that, your account will be activated. You can now log in to the e-District portal using username and password.

Image 4 Assam Non - Encumbrance Certificate
Image 4 Assam Non – Encumbrance Certificate

Provide Property Details

Step 6: After login to the portal, select certificate service as NEC. The link will redirect to the next page.

Provide Property related details; Relation of Petitioner with the deed

  • Year of Inspection
  • Circle Name of land and Mouza of land
  • Patta Number and Dag Number
  • Area of Land and Nature of Deed
  • Name of the office where Registered
  • Fee Deposited

You can save the details by clicking on save and next button.

Make Payment

Step 7: You can make fee payment online by a secured payment gateway, through Assam online page.

Step 8: The payment can be made directly to the Assam online account and subsequently the searching fee will be transferred to concerned Treasury.

Step 9: After a successful payment, a receipt will be generated, and the task is redirected to the concerned sub-registrar’s login.

Status of Application

Once an application for NEC is submitted online and prescribed fees are paid, concern SRO will process the non-encumbrance certificate and issue the same. You track application status online through Assam e-District Portal.

Image 5 Assam Non - Encumbrance Certificate
Image 5 Assam Non – Encumbrance Certificate

Provide application number and click on status, NEC application status will be displayed.

View and Download Approved Certificate

Once the concerned authority approves the request, the non-encumbrance certificate will be digitally signed by Sub-Registrar. Approved certificate number will be updated through registered mail ID.

Image 6 Assam Non - Encumbrance Certificate
Image 6 Assam Non – Encumbrance Certificate

You can download digitally signed Encumbrance certificate from the e-District portalProvide certificate number and click on submit. After verifying all details in NEC download Assam Non-Encumbrance certificate.