Relieving Letter Format

Relieving letter is a type of official document provided to an employee on resignation confirming that he/she has been relieved of duty. Relieving letters are often requested by the new employer to ensure that the employee completed his/her notice period and left the previous employer after completing all necessary formalities. Relieving letters are mostly addressed to the employee leaving the organisation and is provided on the letterhead of the company on the last date of employment. Prior to providing a relieving letter, the employer must obtain from the employee a

resignation letter. In some cases, relieving letter could be provided to the new employer confirming that the employee left employment after completing all necessary formalities. The following Relieving Letter Format can be used by employers in India. Its recommended that the relieving letter be printed on the letter head of the organisation and signed by the concerned HR or department head.

15th April, 2018 To, Employee Name Address Line 1, Address Line 2, City, State, PIN

Subject: Relieving Letter

Dear

Employee Name, This is in furtherance to your resignation letter dated 15th March, 2018 wherein you had requested to be relieved from your services on 15th April, 2018. We wish you inform you that your resignation has been accepted and you are being relieved from your position of Senior Associate with Company Name with effect from 15th April 2018. Your full and final settlement would be processed and credited in the next 45 days to the account provided during your employment. We appreciate your contributions to Company Name and wish you all the best for your future endeavours. Regards, HR Manager

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Frequently Asked Questions

Common questions about Relieving Letter Format India.

A relieving letter is an official document provided to an employee upon resignation, confirming that they have been relieved of their duties. It serves as proof that the employee completed their notice period and followed all necessary formalities before leaving the organization.

A relieving letter is typically issued on the last day of employment, after the employee has completed their notice period and fulfilled all necessary formalities. It is usually provided on the letterhead of the company, signed by the HR or department head.

Yes, a resignation letter from the employee is a prerequisite for receiving a relieving letter. The employer must obtain the resignation letter before initiating the process of issuing a relieving letter.

In some cases, a relieving letter can be addressed to the new employer instead of the employee, confirming that the employee left the previous organization after completing all necessary formalities. However, the standard practice is to address the relieving letter to the employee themselves.

A relieving letter typically includes the employee's name, position, the date of relief, a reference to their resignation letter, an acceptance of their resignation, and well-wishes for their future endeavors. It may also mention the processing of their full and final settlement.

According to the sample relieving letter format provided, the full and final settlement is typically processed and credited to the employee's account within 45 days after receiving the relieving letter.

While a relieving letter is not mandatory by law, it is a standard practice followed by most organizations in India. It serves as official documentation of the employee's resignation and completion of formalities.

Yes, an employee can request a relieving letter from their employer if the company does not provide one automatically upon resignation. It is a recommended document to obtain, especially if the new employer requires it.

A relieving letter does not have any direct legal implications, but it can serve as evidence in case of any disputes or clarifications required regarding the employee's resignation and the completion of their notice period.

A relieving letter should be printed on the official letterhead of the organization and should be signed by the concerned HR or department head. It should follow a professional and formal tone, clearly stating the relevant details and well-wishes for the employee's future endeavors.