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EDI System

EDI System – DGFT

EDI System – DGFT

DGFT has established a secured EDI message exchange system for various documentation related activities including import and export Authorisations that are set up with other departments such as Customs, Banks and EPCs. This has reduced the link of exporters and importers with the Government Departments and serves as a significant process in the direction of reduction of the transaction cost. DGFT aims to enlarge the scope of EDI to achieve a higher level of integration along with partner departments.

E-Governance Initiatives

DGFT is currently working on the given below EDI initiatives.

  • Message exchange to transmit Bills of Entry (import details) from Customs to DGFT.
  • Providing online Export Obligation Discharge Certificate (EODC).
  • A message exchange with Ministry of Corporate Affairs for CIN and DIN information.
  • A message exchange with CBDT for PAN.
  • To open an API for submission of e-IEC Application.
  • Mobile Applications for FTP.

Message Exchange with Community Partners

Customs, banks, Export Promotion Councils (EPCs) play as a major community partner of DGFT for message exchange. An effective message exchange system has been established with various community partners that are as follows.

Message Exchange with Customs 

  1. Importer Exporter Code Number
  2. Authorisations/ scrips for DFIA, AA, EPCG
  3. Shipping bills for Duty-Free Import Authorisation (DFIA), Advance Authorisation (AA), Export Promotion Capital Goods (EPCG), Reward Scrips.

Message Exchange with eBiz

  1. Application for Importer Exporter Code Number
  2. Application for e-IEC

Message Exchange with Banks

  1. Application Fee
  2. Electronic Bank Realisation Certificate (e-BRC) data

Message Exchange with ERCs

  1. Registration cum Membership Certificate (RCMC) data

Encouraging Development of Third Party API

DGFT encourages the development of the third-party software to integrate with the systems to offer its users multiple options to interface with the DGFT.

Online filing of Documents

The following are the online filings of documents/ applications and paperless trade.

  • DGFT provides the facility of the online filing of various applications under the FTP by the exporters/ importers. Whereas, certain documents like certificates that are issued by Chartered Accountant, have to be filed only by the physical presence of the taxpayer. As a step to move further towards the paperless processing of the reward schemes, it has been decided to develop an online procedure in order to upload digitally signed documents by the Chartered Accountant/ Company Secretary/ Cost Accountant. In the new system, the taxpayer will upload online documents like annexure that is attached to ANF 3B, ANF 3D and ANF 3C, which has to be signed by these signatories and should be submitted physically.
  • The hard copies of the applications and the specified documents have to be submitted to the RA, to save paper and the cost and time for the exporters.
  • To make it easy in order to do business, the documents of the export consignment will be used as evidence for the notified market which has to be digitally uploaded in the following manner;
  1. Any exporter can upload the scanned copy of Bill of Entry using the digital signature.
  2. Status holders who belong to the category of Three Star, Four Star or Five Star Export House can upload the scanned copies of the documents.

Exporter Importer Profile

An electronic procedure has been implemented to upload various documents in the exporter importer profile. Once uploading the documents, there will be no requirement to submit these documents/ copies of the documents to the Regional Authority with each application. This reduces the transaction cost and time and advances the paperless processing of different applications in DGFT. There has been a reduction in the submission of the mandatory documents required for Export and Import. The number of mandatory documents that are required for exports and import of goods from/ into India has been reduced to three.

Online Filing of Applications

All the Regional Authorities of DGFT and extension counters are facilitated with high-speed internet. The applications are received and processed electronically. Under the EDI initiatives, the DGFT has provided the facility of an online filing of applications in order to obtain Importer Exporter Code and various authorizations/ scrips. DGFT is considered to be one of the first digital signatures enabled organisation of the Indian Government, which brought in a higher level of Encrypted 2048 bit digital signature. After accessing the DGFT website, there is a web interface for online filing of the application that can be filed by the exporter/ CHA from home or office in a 24/7 environment. The application fee can be paid online from the linked banks. Exports are made to permit payment by debit and credit cards. The applications are signed with digital signatures and are then submitted electronically to the concerned Regional Authority of DGFT. This is then processed on the computer by the Regional Authority and then issues the authorisations and scrips. This method of filing has minimized the physical interface.

Online Inter-Ministerial Consultation

The exporters have to file applications online on the DGFT website using E-COM. The applicants have to submit the duly signed and stamped printout of the online application along with the required documents such as technical specifications, literature, etc. The applicant can now upload copies of all the required documents in PFD/ JPG/ JPEG/ GIF format in the online filing system while

  • Fixation of norms under the Advance Authorisation by Norms Committees
  • Export of Restricted items
  • Import of Restricted items
  • SCOMET items

There is no requirement for the exporters to submit the hard copy of the application in case of architectural drawings, machine drawings, etc which is difficult to scan and upload. The processing of the applications can also be done online.

Uploading Documents

To promote paperless processing, an electronic procedure is developed to digitally upload the signed documents by Chartered accountant/ Company Secretary/ Cost Accountant. This facility can be used to upload documents like Annexure attached ANF 3B, ANF 3C and ANF 3D. Exporters can digitally upload annexure with online applications with this facility. This can be used to upload documents that are related to other schemes such as Advance Authorisation, DFIA and EPCG.

Application Fee

The applications for IEC/ authorisation/ license/ scrips should be accompanied by the application fee as mentioned in the Appendix 2K of the Appendices and Aayat Niryat Forms.

Filing of Application

  • The applications that require authorisation for import/ export of ‘restricted’ goods, for claiming benefits under the schemes in FTP or those that require clarifications and for other purposes, it can be made to the Regional Authority.
  • Applicants have to ensure that the documents are either in English or Hindi. The regional language documents are translated to English or Hindi and the translated copy is self-certified and submitted along with the original copy.

Territorial Jurisdiction of RA

The territorial jurisdiction of RAs is given in Appendix 1A of the Appendices and Aayat Niryat Forms. The given address of the applicant determines the jurisdiction of RA. Every application has to be submitted to the jurisdictional RA.

Incomplete Application

  1. An incomplete or unauthorized application will be rejected by the respective authorities with a specific reason for rejection. Such incomplete application will be re-opened on rectifying the deficiencies.
  2. If the deficiencies are not revised by the applicant within 90 days, the application will be considered to have withdrawn.

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